Stirling Council Privacy Notice
Find out how Stirling Council uses personal data by checking the Council’s website at the following address:
https://www.stirling.gov.uk/council-democracy/access-to-information/data-protection/
Our website contains a Register of Data Processing which lists all the different ways in which the Council uses personal data.
This Privacy Notice provides more information about just one of those processes.
| Title of Process | Footwear & Clothing Grant, Free School Meals & Education Maintenance Allowance |
| Why does the Council process personal data? | The information that you provide allows us to assess your application and determine if you meet the qualifying criteria for assistance. We may use your information to verify your identity where required. The information will be used to make contact and to maintain our records. |
| What personal data is used? | When we are handling your request, we will let you know what types of information we are asking for. These data fields are listed on our online forms. This may include the following:
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| What makes it lawful for the Council to process this personal data? | GDPR Article 6(1)(e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority as part of our statutory function as your local authority. If you do not provide us with the information we have asked for then we will not be able to provide this service to you. We also need to process more sensitive personal information about you in order to meet our legal obligations in relation to employment, social security and social protection law. |
| Where does the Council obtain personal data from? | We will obtain personal data from your application form. This will be taken from the information you have provided or data sharing with other internal systems. |
| Where does the Council keep personal data? | Your personal data is stored on a secure system which can only be accessed by limited Stirling Council employees in order to process the applications. |
| How long does the Council keep personal data? | Time period is set out in the law, but in most cases, it is based on the business need. We maintain a records retention and disposal schedule which sets out how long we hold different types of information for. |
| Who does the Council share personal data with? | We are legally obliged to safeguard public funds, so we are required to verify and check your details internally for fraud prevention. We may share this information with other public bodies (and also receive information from these other bodies) for fraud checking purposes. We are also legally obliged to share certain data with other public bodies, such as HMRC and will do so where the law requires this. We will also generally comply with requests for specific information from other regulatory and law enforcement bodies where this is necessary and appropriate. |
| Who do I contact about my personal data? | The Council has a Data Protection Officer to make sure it is complying with data protection laws. Contact details for the Data Protection Officer are, Data Protection Officer, Stirling Council, Teith House, Kerse Road, Stirling FK7 7QA Email: dataprotection@stirling.gov.uk Telephone: 01786 404040 |