Register of Personal Data Processing 

Data Protection laws say that the Council must be transparent about how we process personal data

This Register of Data Processing sets out the Council’s activities that involve the collection and use of personal information and the reason why we can process your information lawfully. 

For each activity, we publish a Privacy Notice setting out how personal data is used.

We are legally obliged to safeguard public funds so we are required to verify and check your details internally for fraud prevention. We may share this information with other public bodies (and also receive information from these other bodies) for fraud checking purposes.

We are also legally obliged to share certain data with other public bodies, such as HMRC and will do so where the law requires this. We will also generally comply with requests for specific information from other regulatory and law enforcement bodies where this is necessary and appropriate.

Your information is also analysed internally to help us improve our services. This is covered in our Fraud Privacy statement below.


Adult Care Services

Adult Intake Services 

Adult Support and Protection

Care and Respite Homes

Drug Related Deaths

Enhanced Reception Services

Garden Maintenance Service

LinkAge signpost project

Locality Services 

Reablement Services 

Research project – Adult Assessment & Partnership

Cemeteries & Crematoria


Children and Family Services  

Children & Families Social Work Services

Youth Justice Work 

Community Safety  

Emergency planning

Parking Enforcement

Public Space CCTV

Safer Community Investigations 

Resident Parking

Consumer Affairs  

Advice Services

Civic Licensing

Liquor Licensing

Licensing and Registration

Public Health Incident Investigations

Regulatory Service Interventions

Regulatory Service Investigations

Regulatory Service reports to Procurator Fiscal

Regulatory Service Requests 

Council Property  

Property and Infrastructure projects - queries

Lease of Property Assets

Sale of Property Assets 

Criminal Justice Justice Services - including Prison-Based Social Work and MAPPA (Multi-Agency Public Protection Arrangements)


Constituent and Public Enquiries

Decision Making

Elected Member Information


Scheme of Establishment for Community Councils 

Economic Development  

Economic Development mailings

Filming Enquiries

Grant Applications

Public Engagement and Participation activities

Scottish Cities Alliance mailings 

Support to Community Organisations 

Community Sport Hub

Education & Skills  

Adult Learning and Employability

CLPL Needs - Teachers

Duke Of Edinburgh Scheme

Profiling Staff Numbers

Pupil Attainment

School & Nursery Admissions And Exclusions

Young Scot - Entitlement Card 



Council Tax



Non Domestic Rates
Scottish Welfare Fund 


Health & Safety  

Health and Safety Management


Homelessness applications and advice

Housing return to Care Inspectorate

Housing stock - allocation and management

MAPPA (Multi Agency Public Protection Arrangements)

Human Resources  



Research Access

Student Placements

Training records & PDPs

Training for external participants

Information & Communication Technology – ICT  

Management of ICT functions 

Information Management  

Access to Information requests

Personal Data breach investigations

Legal Services  

Legal advice - all services

Litigation and advice

Property and contracts


Leisure & Culture

Archive Depositors

Archive Service Users 

Hall Revenue Grants

Spectrix booking system

Library Membership


Civic Office

Web - My Stirling account

Planning & Building Standards  

Doors Open Day

Planning Applications

Planning Enforcement

Preparation of Local Development Plans

Tree Works 


Commissioning of care services

European Single Procurement Document (ESPD)

Registrars Registrars (National Records of Scotland)
Risk Management Insurance claims


Blue Badge applications

DRT bookings

Driver Licence checks

National Entitlement Card

School Transport requests 
Taxicard bookings 

Waste Management

Waste Pull Out requests

Waste Service requests