STIRLING COUNCIL

MINUTES of the SPECIAL MEETING of STIRLING COUNCIL held in the COUNCIL
CHAMBERS, VIEWFORTH, STIRLING on THURSDAY 23 AUGUST 2018 at 9.30 AM

Present:

Provost Christine SIMPSON (in the Chair)

Councillor Maureen BENNISON
Councillor Neil BENNY
Councillor Margaret BRISLEY
Councillor Robert DAVIES
Councillor Douglas DODDS
Councillor Martin EARL
Councillor Scott FARMER
Councillor Bryan FLANNAGAN
Councillor Danny GIBSON
Councillor Graham HOUSTON‌

Councillor Chris KANE
Councillor Graham LAMBIE
Councillor Alison LAURIE
Councillor Alastair MAJURY
Councillor Jeremy MCDONALD
Councillor Susan MCGILL
Councillor Ross OXBURGH

Councillor Alasdair TOLLEMACHE
Councillor Jim THOMSON
Councillor Evelyn TWEED

In Attendance

Carol Beattie, Depute Chief Executive

Martin Dalziel, Team Leader External Communications (Strategic, Commissioning & Customer Development)

Andy Davis, Community Link Worker (Strategic, Commissioning & Customer Development)
Louise McDonald, Support Officer (Governance)‌‌‌‌

Sharon McGrouther, Community Link Worker (Strategic, Commissioning & Customer Development)

Sheila McLean, Governance Officer (Governance)

Lynne McKinley, Community Engagement Team Leader (Strategic, Commissioning & Customer Development)

Karen Swan, Committee Officer (Governance)
Iain Strachan, Chief Officer - Governance (Clerk)

SC132 APOLOGIES

Apologies were submitted on behalf of Councillor Alistair Berrill and Councillor
Alasdair MacPherson.

SC133 DECLARATIONS OF INTEREST

There were no declarations of interest.

SC134 AMENDED SCHEME FOR THE ESTABLISHMENT OF COMMUNITY COUNCILS

The purpose of the report was to seek Council approval of an Amended Scheme for the Establishment of Community Councils and associated documents, following an extensiveconsultation process.

At Special Meetings held on 28 September 2017, 15 March 2018, 28 June 2018, Council agreed to a consultation process for a review of Stirling Council’s Scheme for the Establishment of Community Councils, in accordance with good practice issued by the Scottish Government.

The report sets out the results from the 4-week consultation which concluded on 1 August 2018. Appendices to the submitted report included an overview of survey and consultation findings, together with updated governance documents taking into account these findings and proposals for a number of changes to Community Council boundaries.

Council was invited to approve and adopt the draft Scheme, following which officers would commence preparations for Community Council elections in
October/November 2018 and develop a training programme for elected members.

Following Members’ questions, the Chief Officer – Governance confirmed that
Community Council training, along with an annual conference, would be provided. He also noted that a clear process was now detailed should meetings of a Community Council be wished to be held in private.

Further details on the insurance cover which is in place for all Community Councils would be detailed in the guidance, and to confirm that it was intended that the provision in the Constitution of Community Council regarding signatories for cheques was also intended to apply to the use of internet banking.

The Members passed on thanks to the Community Engagement Team and the good work they do with the communities.

The Provost invited Councillor Kane, Convener of Community, Planning &
Regeneration Committee to speak to the Council Chambers. Councillor Kane noted that over the past few days, discussion had been ongoing with all political parties to come to a consensus on the Amended Scheme for the Establishment of Community Councils.

A motion which proposed some amendments to the Amended Scheme for the
Establishment of Community Councils as contained in the agenda, which was
unanimously agreed, was distributed to all present.

Amendments contained in Motion

1. On Community Council boundaries:

    

   Page 63 of Agenda: change appendix three where it references Braehead, Broomridge, Borestone, Drymen and Buchanan to read as follows, and replace maps in agenda with the attached maps:

    

   • Borestone “add area from Broomridge as below. Change name to “St Ninians Community Council”

   • Braehead & District “add area from Broomridge as below. Change name to Braehead & Broomridge Community Council”

      

   • Broomridge ”move area south of Bannockburn Road to Borestone. Also add in area of Cornhill Crescent, Mayfield Street, Glencairn Street, Mayfield Court, Drumpark Street, the Mayfield Centre and playfields, Mayfield Health Centre and houses and businesses to north of Bannockburn Road between Cornhill Crescent and Burghmuir Road as shown in map below to St Ninians
     Community Council. Move area to north of Bannockburn Road, unless specified in previous sentence as moving to St Ninians, to Braehead & Broomridge Community Council, as shown in map below. Thereafter no Broomridge Community Council

      

   • Drymen: add section of Drymen Conservation Village currently sitting with Buchanan as shown in the map below

      

   • Buchanan: remove section of Drymen Conservation Village currently sitting with Buchanan as shown in the map below

      

2. On section 14 of Community Council Scheme of Establishment

    

   Replace 14(a) from the agenda with new wording as follows:

    

   (a) On a motion being proposed and seconded, and a majority vote reached by those present and eligible to vote, agree at one meeting of the Community Council that the matter of removal of the Chair will be considered at its next meeting; or

    

3. In section 9 of the Community Council Constitution, as in the following
   section (d)

(d) in the event of a Chair standing for re-election as Chair at the Annual General meeting, then where they have already served for 4 or more consecutive years, the Community Council must approve their nomination by a majority vote of those present and eligible to vote, by secret ballot.”

The amendments were agreed unanimously without a need for the motion to be formally proposed and seconded.

Decision

The Council agreed:-

1. to note the overview of findings from the second Consultation phase detailed in Appendix 1 to the submitted report;

2. to approve the Community Council boundaries as set out in Appendices 3, 4 and 5 to the submitted report with the following amendments: -

   1. Page 63 of the agenda: change Appendix three where it referenced
      Braehead, Broombridge, Borestone, Drymen and Buchanan to read as follows, and to replace maps in agenda with the attached maps:

      • Borestone “add area from Broomridge as below. Change name to “St Ninians Community Council”;

      • Braehead & District “add area from Broomridge as below. Change name to “Braehead & Broomridge Community Council”;

      • Broomridge “move area south of Bannockburn Road to Borestone. Also add in area of Cornhill Crescent, Mayfield Street, Glencairn Street, Mayfield Court, Drumpark Street, the Mayfield Centre and playingfields, Mayfield Health Centre and houses and businesses to north of Bannockburn Road between Cornhill Crescent and Burghmuir Road as shown in map attached to St Ninians Community Council. Move area to
        north of Bannockburn Road, unless specified in previous sentence as moving to St Ninians, to Braehead & Broomridge Community Council, as shown in map attached. Thereafter no Broomridge Community Council”;

      • Drymen: “add section of Drymen Conservation Village currently sitting with Buchanan as shown in the map attached”; and

      • Buchanan: “remove section of Drymen Conservation Village currently sitting with Buchanan as shown in the map attached”.

         

3. following approval of the boundaries, to remit to the Chief Officer –
   Governance to calculate population figures to identify the number of available places on each Community Council and to add this information to the Scheme for the Establishment of Community Councils;

4. approve and adopt the Amended Scheme for the Establishment of
   Community Councils, which included Constitution for Community Councils, Standing Orders for Community Councils and Code of Conduct for Community Councillors (together “the Scheme”), attached as Appendix 2 to the submitted report with the following amendments: -

   1. Section 14 of Community Council Scheme of Establishment - Replace 14(a) from the agenda (on page 40 of the agenda) with new wording as follows:

       

      • “(a) on a motion being proposed and seconded, and a majority vote reached by those present and eligible to vote, agree at one meeting of the Community Council that the matter of the removal of the Chair would be considered at its next meeting; or”

         

   2. In section 9 of the Community Council Constitution (on page 44 of the agenda), add in the following section (d): -

       

      • “(d) In the event of a Chair standing for re-election as Chair at the Annual General Meeting, then where they have already served as Chair for 4 or more consecutive years, the Community Council must approve their nomination by a simple majority vote of those present and eligible to vote, by secret ballot.”

         

5. to remit to the Chief Officer – Governance to give public notice of the Scheme in its amended form, to complete the steps required to finalise the adoption of the Scheme and to commence the process for Community Council elections to take place in October/November 2018; and

6. to note that officers would develop training and Guidance Notes for Community Councillors elected as a result of said elections.

(Reference: Report by Chief Officer - Governance, dated 15 August 2018 submitted) The Convener closed the meeting at 9.50 am.