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sc20180628special

Last updated

23 Mar 2023

STIRLING COUNCIL

 

MINUTES of the SPECIAL MEETING of STIRLING COUNCIL held in the COUNCIL
CHAMBERS, VIEWFORTH, STIRLING on THURSDAY 28 JUNE 2018 at 9.30AM

 

Present:‌

Provost Christine SIMPSON (in the Chair)

 

Councillor Maureen BENNISON
Councillor Neil BENNY
Councillor Alistair BERRILL
Councillor Margaret BRISLEY
Councillor Robert DAVIES
Councillor Douglas DODDS
Councillor Martin EARL
Councillor Scott FARMER
Councillor Bryan FLANNAGAN
Councillor Danny GIBSON

Councillor Graham HOUSTON
Councillor Graham LAMBIE
Councillor Alison LAURIE
Councillor Alasdair MACPHERSON
Councillor Alastair MAJURY
Councillor Jeremy MCDONALD
Councillor Susan MCGILL
Councillor Ross OXBURGH
Councillor Alasdair TOLLEMACHE
Councillor Jim THOMSON

 

In Attendance

 

Carol Beattie, Depute Chief Executive

Martin Dalziel, Senior Media Officer (Strategic, Commissioning & Customer Development)
Andy Davis, Community Link Officer (Strategic, Commissioning & Customer Development)
Kevin Kelman, Senior Manager Schools & Learning (CEdO)

Louise McDonald, Support Officer (Governance)

Sharon McGrouther, Community Link Officer (Strategic, Commissioning & Customer Development)

Lynne McKinley, Community Engagement Team Leader (Strategic, Commissioning & Customer Development)

Isabel McKnight, Chief Officer Strategic Commissioning & Customer Development
Brian Roberts, Senior Manager Infrastructure

Karen Swan, Committee Officer (Governance)

Marie Valente, Senior Manager Children & Families (CSWO)
Iain Strachan, Chief Officer - Governance (Clerk)

 

SC109 APOLOGIES

 

Apologies were submitted on behalf of Councillor Chris Kane and Councillor Evelyn Tweed.

 

SC110 DECLARATIONS OF INTEREST

 

There were no declarations of interest.

SC111 REVIEW OF SCHEME FOR THE ESTABLISHMENT OF COMMUNITY COUNCILS‌‌‌‌‌

 

At Special Meetings held on 28 September 2017 and 15 March 2018, Council agreed to a consultation process for a review of Stirling Council’s Scheme for the Establishment of Community Councils, in accordance with good practice issued by the Scottish Government.

 

The report sets out the results from the second 8-week consultation which concluded on 16 May 2018. Appendices to the report included an overview of findings from a survey and Community Council conference, together with updated draft governance documents taking into account these findings.

 

Council was invited to consider the draft governance documents for inclusion in the final phase of the consultation and to note that a report would be submitted to a Special Meeting of Council on 23 August 2018 seeking final approval of a revised Scheme and associated documents.

In response to Members’ questions, the Chief Officer – Governance confirmed that clarity would be sought on the role of the Associate Members in respect to quorum of meetings. He also confirmed that the proposed timescale (14 days) to which a community council should provide copies of their agendas and draft minutes to the Council would be reviewed.

The Community Engagement Team Leader confirmed that Community Councillors and voluntary members were covered under the insurance that was in place for Community Council Members and that exact details would be included in the insurance section to the Guidance that would be distributed to the Community Councils following the review of scheme being adopted.

It was also noted that a revised Buchanan boundary map would be sent to that Community Council.

 

Amendment

Recommendation 1 to read:

  1. to approve the draft governance documents attached as Appendices 2(a) to (d) to this report for inclusion in the final phase of the consultation on a review of Stirling’s Scheme for the Establishment of Community Councils with two additional issues to raise during the consultation period:

    1. that there should be a stricter term limit of officer bearers of community councils to ensure that there is succession planning; and

    2. that there should be a mechanism for Community Councils to consider the possible removal of the chair of a community council given due notice.

Proposed by Councillor Jeremy McDonald and seconded by Councillor Ross
Oxburgh.

 

Direct Negative

Councillor Bennison, seconded by Councillor Farmer moved the Direct Negative.

 

At 10.00am the Council agreed to adjourn for a break

to allow members to consider the Amendment/Direct Negative.

The Meeting reconvened at 10.05am with

all Elected Members (previously noted) present.

 

Councillor Bennison and Councillor Farmer withdrew the Direct Negative and the amendment was unanimously agreed.

 

Decision

 

The Council agreed: -

 

  1. to approve the draft governance documents attached as Appendices 2(a) to (d) to the submitted report for inclusion in the final phase of the consultation on a review of Stirling Council’s Scheme for the Establishment of Community Councils with two additional issues to raise during consultation period:

    1. that there should be a stricter term limit of officer bearers of community council to ensure that there was succession planning; and

    2. that there should be a mechanism for Community Councils to consider the possible removal of the chair of a community council given due notice.

  2. to remit the associated consultation process to the Chief Officer – Governance, in consultation with the Depute Chief Executive and the Convener and Vice Convener of the Community Planning & Regeneration Committee, to allow the consultation to continue from July 2018;

  3. to note that, as part of the final phase of consultation, officers would carry out an additional consultation process in relation to boundaries for Buchanan, Drymen, Cambuskenneth, Logie, Hillpark and Broomridge Community Councils; and

  4. to note that a report would be submitted to a Special Meeting of Council on 23 August 2018 seeking final approval of a revised Scheme and associated documents.

(Reference: Report by Chief Officer - Governance, dated 20 June 2018, submitted)

 

The Provost closed the meeting at 10.05 am