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SPECIAL MEETING OF STIRLING COUNCIL - THURSDAY 27 MAY 2021

Last updated

20 Mar 2023

STIRLING COUNCIL

 

MINUTES of SPECIAL MEETING of STIRLING COUNCIL held as a VIRTUAL MEETING by

MICROSOFT TEAMS on THURSDAY 27 MAY 2021 at 2.00 PM

 

Present:

Provost Christine SIMPSON (in the Chair)

 

Councillor Neil BENNY
Councillor Margaret BRISLEY
Councillor Robert DAVIES
Councillor Douglas DODDS
Councillor Martin EARL
Councillor Scott FARMER
Councillor Bryan FLANNAGAN
Councillor Danny GIBSON
Councillor Graham HOUSTON

Councillor Jane HUTCHISON
CouncillorChris KANE
Councillor Alison LAURIE

Councillor Alasdair MacPHERSON
Councillor Alastair MAJURY
Councillor Jeremy McDONALD
Councillor Susan McGILL
Councillor Jim THOMSON
Councillor Alasdair TOLLEMACHE

 

In Attendance

 

Jim Boyle, Chief Officer – Finance
Stephen Clark, Chief Officer – Housing

Lisa Dunlop, Service Manager Organisational Development
Pamela Forsyth, HR Advice & Policy Manager

Charlie Haggerty, Legal Manager

Mark Henderson, Senior Media Officer for External Communications
Drew Leslie, Senior Manager – Infrastructure

Bruce McClure, Senior Manager – City Region Deal

Isabel McKnight, Chief Operating Officer – Communities & Performance
Bryony Monaghan, Interim Head of Education (Chief Education Officer)
Stuart Oliver, Senior Manager – Economic Development & Communities
Simon Payne, Procurement Specialist

Bruce Reekie, Senior Manager – Environment & Place
Tom Rennie, Transformation Portfolio Lead

Brian Roberts, Chief Operating Officer – Infrastructure & Environment
Lesley Sheasby, Transformation Portfolio Team Leader

Julia McAfee, Chief Officer - Governance (Clerk)
Louise McDonald, Committee Officer (Minute Taker)
Lesleyann Burns, Support Officer – Governance

 

Recording of Meeting started

 

Prior to the commencement of business, the Provost welcomed and thanked everyone for attending the meeting via MS Teams.

 

The Provost welcomed and congratulated Councillor Jane Hutchison on her election to Forth & Endrick Ward and also congratulated Councillor Evelyn Tweed on her election to the Scottish Parliament.

A statement was read to the meeting providing detail on the procedures related to MS Teams and the protocols that both Members and Officers should adhere to throughout the meeting. Members were advised that they would be limited to two questions per item at this meeting.‌‌‌‌‌

 

The Provost asked the Clerk to carry out a roll call of all Members participating in the meeting. The Clerk confirmed all Members were in attendance except for Councillor Evelyn Tweed, Councillor Alistair Berrill, Councillor Ross Oxburgh and Councillor Maureen Bennison.

 

SC407 APOLOGIES

 

Apologies were submitted on behalf of Councillor Evelyn Tweed, Councillor Alistair Berrill, Councillor Ross Oxburgh and Councillor Maureen Bennison.

 

SC408 DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

Council resolved that under Section 50A (4) of the Local Government (Scotland) Act
1973, the public be excluded from the Meeting for the following item of business on
the grounds that it involved the disclosure of exempt information as defined in
Paragraph 8 of Part 1 of Schedule 7A of the Local Government (Scotland) Act 1973.

 

Recording of Meeting stopped

 

SC409 COMMISSIONING AND AWARD OF CONTRACT – ENTERPRISE RESOURCE SYSTEM

 

Following the meeting of Stirling Council (the “Council”) on 29 April 2021 where approval was given to progress with the procurement and implementation of an Enterprise Resource Planning (ERP) solution that meets the Council’s requirements, this report provided an update on the procurement exercise. The selected ERP Solution would replace the Council’s core Finance, Procurement, HR, Payroll and Customer Relationship Management (CRM) systems as well as a number of minor systems or manual processes.

 

Officers responded to a number of questions from Members and provided further detail on items within the report.

 

Decision

 

Council agreed to:

 

  1. note the contents of the report and of the Business Case supporting the
    purchase and implementation of an ERP solution to replace the current
    Finance, Procurement, HR, Payroll and CRM systems and the positive
    opportunities which have been identified to date to deliver significant financial savings;

  2. approve the application to the value detailed in the report from the
    Transformation Fund to meet implementation costs and Year 1 revenue costs;

  3. approve prudential borrowing to the value detailed in the report to meet
    implementation costs; and

  4. approve the award of the relevant contracts to the recommended suppliers for the purchase of and implementation partner for the chosen ERP solution.

 

(Reference: Report by Chief Operating Officer – Communities and Performance, dated 20 May 2021, submitted).

 

The Provost declared the Meeting closed at 3pm