STIRLING COUNCIL

 

MINUTES of MEETING of STIRLING COUNCIL held as a VIRTUAL MEETING by

MICROSOFT TEAMS on THURSDAY 29 APRIL 2021 at 10.00 AM

 

Present:

Provost Christine SIMPSON (in the Chair)

 

Councillor Maureen BENNISON
Councillor Neil BENNY
Councillor Alistair BERRILL
Councillor Margaret BRISLEY
Councillor Robert DAVIES
Councillor Douglas DODDS
Councillor Martin EARL
Councillor Scott FARMER
Councillor Bryan FLANNAGAN
Councillor Danny GIBSON

Councillor Graham HOUSTON
Councillor Chris KANE
Councillor Alison LAURIE

Councillor Alasdair MacPHERSON
Councillor Alastair MAJURY
Councillor Jeremy McDONALD
Councillor Susan McGILL
Councillor Ross OXBURGH
Councillor Jim THOMSON
Councillor Alasdair TOLLEMACHE
Councillor Evelyn TWEED

 

In Attendance

 

Yvonne Anderson, Procurement Specialist

Kevin Argue, Transport Development Team Leader
Crawford Bell, Community Development Manager

Annemargaret Black, Clackmannanshire & Stirling Health & Social Care
Partnership/Integrated Joint Board

Jim Boyle, Chief Officer – Finance
Stephen Clark, Chief Officer – Housing

Christina Cox, Planning & Buildings Standards Service Manager
Martin Dalziel, Team Leader for External Communications

Lisa Dunlop, Service Manager Organisational Development
Pamela Forsyth, HR Advice & Policy Manager

Carlyn Fraser, Roads & Land Services Team Leader

Lesley Gallagher, Service Manager – Regeneration & Inclusive Growth
Ed Gibbon, Team Leader Adult Learning

Charlie Haggerty, Legal Manager

Richard Hayes, Interim Roads & Land Service Manager

David Hopper, Public Transport & Sustainable Development Manager
Drew Leslie, Senior Manager – Infrastructure

Steven MacDonald, Economic Development Team Leader
Bruce McClure, Senior Manager – City Region Deal

Isabel McKnight, Chief Operating Officer – Communities & Performance
Tracey Mills, Corporate Property Assets Manager

Bryony Monaghan, Interim Head of Education (Chief Education Officer)
Gordon O’Connor, Audit Service Manager

Stuart Oliver, Senior Manager – Economic Development & Communities
Simon Payne, Procurement Specialist

Bruce Reekie, Senior Manager – Environment & Place
Louise Reid-Thomas, Estates Surveyor

Tom Rennie, Transformation Portfolio Lead

Brian Roberts, Chief Operating Officer – Infrastructure & Environment
Lesley Sheasby, Transformation Portfolio Team Leader

John Steele, Team Leader Roads Operations

Marie Valente, Senior Manager (Chief Social Work Officer)
William Watt, Project Manager - Infrastructure

Gregor Wightman, Property & Private Sector Housing Manager
Julia McAfee, Chief Officer - Governance (Clerk)

Jean Houston, Governance Officer (Minute Taker)
Islay Moore, Support Officer – Governance

 

Also in Attendance

 

Adam Haar, Audit Scotland‌‌

 

Recording of Meeting started

 

Prior to the commencement of business, the Provost welcomed and thanked everyone for attending the meeting via MS Teams. A statement was read to the meeting providing detail on the procedures related to MS Teams and the protocols that both Members and Officers should adhere to throughout the meeting. Members were advised that they would be limited to two questions per item at this meeting.

 

The Provost asked the Clerk to carry out a roll call of all Members participating in the meeting. The Clerk confirmed all Members were in attendance.

 

SC390 APOLOGIES

 

There were no apologies submitted.

 

SC391 DECLARATIONS OF INTEREST

 

Councillor Jim Thomson declared a non-financial interest in Item 15 “Stirling
University Innovation Park (SUIP) – Removal of Director” as a Director of SUIP and would leave the meeting when determination of the item was taken.

 

SC392 URGENT BUSINESS

 

There were no items of urgent business.

 

SC393 MINUTES

 

The following minutes were submitted for approval:-

 

1. Stirling Council – Special Budget - 25 February 2021
   Decision

   The Minutes of the Stirling Council Special Budget Meeting held on
   25 February 2021 were agreed as an accurate record of proceedings.

2. Stirling Council – Special – 25 February 2021
   Decision‌

   The Minutes of the Stirling Council Special Meeting held on 25 February 2021 were agreed as an accurate record of proceedings.

    

3. Stirling Council – Special Requisition – 25 February 2021
   Decision

   The Minutes of the Stirling Council Special Requisition Meeting held on
   25 February 2021 were agreed as an accurate record of proceedings.

    

4. Stirling Council – 4 March 2021
   Decision

   The Minutes of the Stirling Council Meeting held on 4 March 2021 were agreed as an accurate record of proceedings, subject to item SC383 Decision being recorded. This should read that:

    

   “The Council did not agree:

   1. that its decision on the 30th June to reduce the frequency of waste collection has had a significant adverse public response;

   2. to note that many people in Stirling were unhappy with the introduction of a charge for garden waste collection; and

   3. to resolve to postpone until 1 October 2021 the waste collection changes whilst a review takes place alongside a full consultation with the public. Any amended proposals will come to Full Council for a decision.”

    

5. Stirling Council – Special Budget – 11 March 2021
   Decision

   The Minutes of the Stirling Council Special Budget Meeting held on 11 March 2021 were agreed as an accurate record of proceedings.

    

   It was noted for the record that the Budget Amendment submitted by the Opposition for the Proposed General Services Capital Programme 2021/22 should read “(Proposed by Councillor Neil Benny, seconded by Councillor Martin Earl)”.

    

6. Local Review Body – 17 March 2021
   Decision

The Minutes of the Local Review Body Meeting held on 17 March 2021 were
agreed as an accurate record of proceedings.

SC394 WRITTEN QUESTIONS‌

 

Six written questions had been received in terms of Standing Order 30. The
questions and answers are attached at Appendix 1 to these Minutes.

 

The Members who had put the written questions were allowed one
supplementary question and the supplementary questions and answers are
also included in Appendix 1.

 

SC395 QUESTION TIME

 

In terms of Standing Order 37, Members had the opportunity to put questions to the Provost, the Leader of the Council, any Portfolio Holder or Committee Convener or Chair of any Panel as appropriate regarding any business included in the Volume of Minutes circulated with the agenda for the meeting and any minutes on the agenda for approval.

 

The following questions were put:-

 

Councillor Douglas Dodds – Minutes of Meeting of Environment & Housing
Committee on 11 February 2021 (EH241 – Question regarding parking
enforcement officers’ working practices)

 

The Senior Manager – Infrastructure confirmed that four additional enforcement officers had been recruited and further recruitment was planned. Working arrangements had been agreed and it was planned to establish a shift pattern in the next few weeks for 7 day working.

 

Councillor Bryan Flannagan – Minutes of Meeting of Children & Young People
Committee on 10 March 2021 (CY180 – Question on Forth Valley RIC activity
briefing)

 

The Convener of the Children & Young People Committee did not have a date for the agreed Members’ briefing and would request that this be arranged as soon as possible.

 

Councillor Jeremy McDonald – Minutes of Meeting of Environment & Housing
Committee on 11 February 2021 (EH242 – Question on Housing Investment
Programme)

 

The Chief Officer – Housing advised that fewer properties than usual had become vacant and that had been the main barrier for the waiting list. Day to day repairs were resuming and turnover should increase.

 

Members and Officers were reminded that questions should not be responded to by Officers.

 

Councillor Ross Oxburgh - Minutes of Meeting of Environment & Housing
Committee on 11 February 2021 (EH241 – Question on Fly Tipping)

 

The Convener of the Environment & Housing Committee agreed that data on the operational costs to the service associated with fly tipping had not been shared and he would ensure that this information was shared with Members as soon as possible.

Councillor Alasdair Tollemache - Minutes of Meeting of Environment &
Housing Committee on 11 February 2021 (EH247 – Question on Cornton Road
Level Crossing closure 6 May

 

The Convener of the Environment & Housing Committee confirmed that the service was aware of the planned closure of the crossing, which included the day of the Scottish Parliament election. Network Rail had been contacted but were unable to have the crossing open on this date. It was proposed to approach Network Rail and request signage at the end of Forthpark to raise awareness.

 

SC396 VIEWFORTH LINK ROAD PETITION

 

The purpose of this report was to provide further information, as requested at the meeting of Stirling Council on 4 March 2021, where the Council heard the petition ‘The Viewforth Link Road: A pause for reconsideration and community consultation’ (the “Petition”).

 

Consideration of the Petition was deferred until after the Special Meeting of the Council on 11 March, when the Viewforth Link Road project was removed from the Capital Programme for 2021/22, following an Administration motion.

 

This report recognised the decision to remove the Viewforth Link Road project from the capital programme, and set out the next steps for the Council to undertake a strategic review as part of the Local Transport Strategy Review.

 

A Motion to adopt recommendations with amendment was proposed and Members requested time to consider it.

 

At 10.25am the Council agreed to adjourn in terms of Standing Order 75

Recording of meeting was stopped
The Meeting reconvened at 10.35am with all Elected Members (previously noted) present
Recording of Meeting resumed

The Senior Manager – Infrastructure responded to Members’ questions on proposals for the plots on the site, access requirements, and possible impact on the condition of Langgarth House arising from any delay in its disposal.

 

Motion

 

“That Council:

 

1. Agrees that the issues raised in the Petition require no further action based on the agreed actions identified in Recommendations 2 to 6;

    

2. Agrees that the strategic need for the Viewforth Link corridor now be
   considered as part of the Local Transport Strategy Review;

    

3. Notes that the revised masterplan for the Viewforth site will be confirmed as part of the Local Development Plan

4. Notes that officers have delegated authority to progress the disposal of
   Langgarth House, as noted in paragraphs 2.22, with other sites retained until completion of the revised masterplan, as noted at paragraph 2.20;

    

5. Notes that officers will report to Environment and Housing Committee in
   September 2021, advising on the programme and scope of the Local
   Transport Strategy Review, and the next Local Development Plan, as noted at paragraphs 2.16 and 2.17; and

    

6. Notes the current proposals for the development of the City Centre South programme and the Walk, Cycle, Live Stirling programme for active travel and place-making.”

 

Proposed by Councillor Jim Thomson and seconded by Councillor Danny Gibson.

 

Amendment

 

“That Council agrees:

 

1. to remove the Viewforth Link Road from the Local Transport Strategy and Local Development Plan.

    

2. to quickly review and refresh the Viewforth Masterplan without the Viewforth link road in consultation with the community and local members.

    

3. upon agreement of the new Viewforth Masterplan, disposals and
   redevelopment should progress quickly to secure positive redevelopment of the site.

    

4. to close the petition.”

 

Proposed by Councillor Neil Benny and seconded by Councillor Bryan Flannagan
On the roll being called the Members present voted as follows:-

For the amendment (9)

 

Councillor Neil Benny
Councillor Alistair Berrill
Councillor Douglas Dodds
Councillor Martin Earl
Councillor Bryan Flannagan
Councillor Alastair Majury
Councillor Jeremy McDonald
Councillor Ross Oxburgh
Councillor Alasdair Tollemache

 

Against the amendment (13)

 

Councillor Maureen Bennison
Councillor Margaret Brisley
Councillor Robert Davies
Councillor Scott Farmer

Councillor Danny Gibson
Councillor Graham Houston
Councillor Chris Kane
Councillor Alison Laurie
Councillor Alasdair MacPherson
Councillor Susan McGill
Councillor Christine Simpson
Councillor Jim Thomson
Councillor Evelyn Tweed

 

The amendment fell by 13 votes to 9
For the Motion (13)

Councillor Maureen Bennison
Councillor Margaret Brisley
Councillor Robert Davies
Councillor Scott Farmer
Councillor Danny Gibson
Councillor Graham Houston
Councillor Chris Kane
Councillor Alison Laurie
Councillor Alasdair MacPherson
Councillor Susan McGill
Councillor Christine Simpson
Councillor Jim Thomson
Councillor Evelyn Tweed

 

Against the Motion (9)

 

Councillor Neil Benny
Councillor Alistair Berrill
Councillor Douglas Dodds
Councillor Martin Earl
Councillor Bryan Flannagan
Councillor Alastair Majury
Councillor Jeremy McDonald
Councillor Ross Oxburgh
Councillor Alasdair Tollemache

 

The Motion was carried 13 votes to 9 votes.

 

Decision

 

Council agreed:

 

1. that the issues raised in the Petition required no further action based on the agreed actions identified in Recommendations 2 to 6;

    

2. that the strategic need for the Viewforth Link corridor now be considered as part of the Local Transport Strategy Review;

    

3. to note that the revised masterplan for the Viewforth site would be confirmed as part of the Local Development Plan;

4. to note that officers had delegated authority to progress the disposal of
   Langgarth House, as noted in paragraphs 2.22, with other sites retained until completion of the revised masterplan, as noted at paragraph 2.20;

    

5. to note that officers would report to Environment and Housing Committee in September 2021, advising on the programme and scope of the Local Transport Strategy Review, and the next Local Development Plan, as noted at paragraphs 2.16 and 2.17; and‌‌‌

    

6. to note the current proposals for the development of the City Centre South programme and the Walk, Cycle, Live Stirling programme for active travel and place-making.

 

(Reference: Report by Senior Manager - Infrastructure, dated 9 April 2021,
submitted).

 

SC397 STIRLING COUNCIL’S TRANSFORMATION PROGRAMME – NEXT STEPS

 

The purpose of this report was to provide an update on the development of the Transformation Programme, the projected benefits to Communities and staff by having a long term plan for change, and to note the Chief Executive’s decision to establish the Stirling Council Transformation Board which will also enable reporting of progress on transformation initiatives to Council.

 

The Service Manager Organisational Development responded to questions on the proposed Target Operating Model, the need to improve quality of service delivery through new ways of working and effective technology.

 

Decision

 

Council agreed to:

 

1. note the progress made to date in developing the Transformation
   Programme;

    

2. note the key next steps in developing and implementing a new Target
   Operating Model (TOM):

    

   • in particular the development of a Business Case for an Enterprise
     Resource Planning (ERP) system, as set out in a separate report to
     this Council meeting; and

      

   • the priority to deliver on the ‘Recovery to New Ways of Working’ TOM work stream.

      

3. note that the Chief Executive is establishing the Stirling Council
   Transformation Board (referenced at 2.13).

 

(Reference: Report by Chief Executive, dated 26 March 2021, submitted).

SC398 COMMISSIONING – ENTERPRISE RESOURCE PLANNING SYSTEM

 

This report provided the background and progress being made in the consideration of implementing an Enterprise Resource Planning solution (the “ERP Solution”) for Stirling Council. An ERP Solution would replace the Council’s core Finance, Procurement, HR, Payroll and CRM systems as well as a number of minor systems or manual processes.

 

The Transformation Portfolio Lead reported that such a system would enable “real time” data reporting and would result in improved services to communities, businesses and staff. The indicative implementation costs were in the region of £11m over a 10 year contract period, and a payback period of approximately 4 years.

 

Decision

 

Council agreed to:

 

1. note the programme vision of implementing an ERP Solution that will replace and integrate the Finance, Procurement, HR, Payroll and CRM systems as well as a number of minor systems and manual processes;

    

2. note the positive opportunities which have been identified to deliver
   significant savings through the implementation of an ERP Solution;

    

3. approve that:

   1. officers continue to develop this work further;

   2. proceed to go out to the market to identify an ERP Solution which
      meets the specification of the Council’s ERP Solution requirements;

   3. progress with the procurement of an ERP Solution that will meet those requirements through identified frameworks; and

4. resolve to hold a Special Meeting of Council on 27 May 2021 where officers will report the outcome of this procurement and will seek the approval of Council to award the contract, if appropriate.

 

(Reference: Report by Chief Operating Officer – Communities and Performance, dated 16 April 2021, submitted).

 

At 14.12pm the Council agreed to adjourn in terms of Standing Order 74

Recording of meeting was stopped
The Meeting reconvened at 14.25pm with all Elected Members (previously noted) present

Recording of Meeting resumed

 

SC399 STIRLING & CLACKMANNANSHIRE CITY REGION DEAL UPDATE

 

This report provided Council with an update on the Stirling and Clackmannanshire City Region Deal. The report provided an update on a number of governance and financial related matters and updates on the key activities for the current year.

It was intended to provide a detailed briefing on each of the key projects to
Members at a session to be arranged in early June. The impact of Covid-19 was not fully known yet and work was ongoing with regard to economic recovery and the impact on tourism – information would become clearer over the coming months.

 

The Chief Operating Officer – Infrastructure & Environment agreed to circulate
changesmade to the Stirling & Clackmannanshire Regional Economic Advisory
Board Terms of Reference to Councillor Davies.

 

Council agreed unanimously to adopt recommendations with a minor amendment to recommendation 3, proposed by Councillor Gibson.

 

Decision

 

Council agreed to:

 

1. note the work undertaken by officers and partners to review the delivery of the City Region Deal Programme and financial profile due to the impact of the pandemic;

    

2. note the revised financial profile that has been agreed by Scottish and UK Government and the Joint Committee;

    

3. delegate authority to the Chief Executive, in consultation with the Council Leader, Depute Leader and Leader of the Opposition, to enter into the Tripartite Governance agreement with Clackmannanshire Council and The University of Stirling on behalf of Stirling Council;‌‌

    

4. approve the changes to the terms of reference for the Stirling and
   Clackmannanshire Regional Economic Advisory Board and Regional
   Economic Forum as agreed by the Joint Committee and set out in Appendix 3; and

    

5. agree to delegate authority to the Joint Committee to review and propose changes to the terms of references of groups which form part of the formal Governance Framework, including SCREAB and REF, as becomes necessary.

 

(Reference: Report by Chief Operating Officer – Infrastructure & Environment, dated 20 April 2021, submitted).

 

SC400 COMMUNITY ENGAGEMENT STRATEGY

 

The Senior Manager – Economic Development & Communities, introduced the
report.

 

In response to a question concerning the Community Empowerment Act and
community asset transfer, the Senior Manager – Infrastructure agreed to circulate a list of Common Good Assets, recently reported to the Civic Panel, to Councillor Majury.

 

Stuart Oliver confirmed that there is a range of methods for community engagement that and a Citizen’s Jury was not an option under consideration at the current time.

Decision

 

Council agreed:

 

1. to approve the strategy and framework for presentation as the new
Community Engagement Strategy for Stirling Council.

 

(Reference: Report by Senior Manager – Economic Development & Communities, dated 19 March 2021, submitted).

 

Councillor MacPherson left the meeting‌‌‌‌

 

SC401 REPORT ON THE CONSULTATION ON REVIEW OF THE STIRLING COUNCIL OF THE DRINKING OF ALCOHOL IN PUBLIC PLACES BYELAW

 

The purpose of this report was to advise Council of the outcome of the statutory consultation on the proposed amendments to the Stirling Council Prohibition of the Drinking of Alcohol in Public Places Byelaw 1998 (the “Byelaw”). Council was asked to decide whether to request that the Scottish Government implement the proposed amendments.

 

There was lengthy discussion, in particular in relation to the wording and possible implications associated with the “open container” proposed amendment. The Legal Manager responded to questions on wording of byelaw amendments, how criminal offences may be dealt with and whether byelaw amendments could be revoked in future. He agreed to circulate information on byelaw revocation to Councillor Berrill.

 

The Legal Manager confirmed that Council could agree to request that the Scottish Government implement one or both of the proposed amendments.

 

At 14.12pm the Council agreed to adjourn in terms of Standing Order 75

Recording of meeting was stopped
The Meeting reconvened at 14.25pm with all Elected Members (previously noted) present
Recording of Meeting resumed

Motion

 

“Council is asked to:

 

1. note the contents of this report and the outcome of the consultation process; and

    

2. decide to request the Scottish Government, as the competent authority, to implement the proposed amendments as follows:

 

1. to include the offence of having possession of an open container containing alcohol in a designated public to the existing offence of consumption of alcohol in a designated public place; and

2. to extend the purview of the Byelaw in the Callander area to include the Invertrossachs Rd / South Loch Venachar area, which is not covered currently by the Byelaw.”

 

Proposed by Councillor Martin Earl, seconded by Councillor Jeremy McDonald.

 

Amendment

 

“Council is asked to:

 

1. note the contents of this report and the outcome of the consultation process; and

    

2. decide to request the Scottish Government, as the competent authority, to implement the proposed amendment as follows:

 

1. to include the offence of having possession of an open container containing alcohol in a designated public to the existing offence of consumption of alcohol in a designated public place; and

    

2. to extend the purview of the Byelaw in the Callander area to include the Invertrossachs Rd / South Loch Venachar area, which is not covered currently by the Byelaw.”

Proposed by Councillor Neil Benny, seconded by Councillor Alastair Majury
On the roll being called the Members present voted as follows:-

For the amendment (3)

 

Councillor Neil Benny
Councillor Robert Davies
Councillor Alastair Majury

 

Against the amendment (18)

 

Councillor Maureen Bennison
Councillor Alistair Berrill
Councillor Margaret Brisley
Councillor Douglas Dodds
Councillor Martin Earl
Councillor Scott Farmer
Councillor Bryan Flannagan
Councillor Danny Gibson
Councillor Graham Houston
Councillor Chris Kane
Councillor Alison Laurie
Councillor Jeremy McDonald
Councillor Susan McGill
Councillor Ross Oxburgh
Councillor Christine Simpson
Councillor Jim Thomson
Councillor Alasdair Tollemache
Councillor Evelyn Tweed

 

The amendment fell by 18 votes to 3

For the Motion (18)

 

Councillor Maureen Bennison
Councillor Alistair Berrill
Councillor Margaret Brisley
Councillor Douglas Dodds
Councillor Martin Earl
Councillor Scott Farmer
Councillor Bryan Flannagan
Councillor Danny Gibson
Councillor Graham Houston
Councillor Chris Kane
Councillor Alison Laurie
Councillor Jeremy McDonald
Councillor Susan McGill
Councillor Ross Oxburgh
Councillor Christine Simpson
Councillor Jim Thomson
Councillor Alasdair Tollemache
Councillor Evelyn Tweed

 

Against the Motion (2)

 

Councillor Neil Benny
Councillor Robert Davies

 

Not voting (1)

 

Councillor Alastair Majury

 

The Motion was carried 18 votes to 2 votes with one Member not voting.

 

Decision

 

Council agreed to:

 

1. note the contents of this report and the outcome of the consultation
   process; and

    

2. decide to request the Scottish Government, as the competent authority,
   to implement the proposed amendments as follows:

 

1. to include the offence of having possession of an open container containing alcohol in a designated public to the existing offence of consumption of alcohol in a designated public place; and

    

2. to extend the purview of the Byelaw in the Callander area to include the Invertrossachs Rd/South Loch Venachar area, which is not covered currently by the Byelaw.

 

(Reference: Report by Chief Officer - Governance, dated 19 April 2021, submitted).

SC402 COVID-19 RECOVERY PLAN MEMBER/OFFICER GROUP UPDATE

 

As part of the decisions taken at the Special Council meeting of 11 March 2021, the Council set up a COVID-19 Recovery Member/Officer Group (Recovery MOG) to oversee the development of a comprehensive COVID-19 recovery plan for the entire Council. That group was asked to develop its own Terms of Reference for discussion and approval by the Council at its meeting of 29 April 2021, and this report presented that Terms of Reference. This report sought a delegation from Council to the Chief Executive to access such resources as necessary to support the work of COVID-19 recovery, in order that the recovery work can begin at an early stage.

 

The Chief Officer – Finance confirmed that fuller information on the amount of
funding available would be provided to Council when the final accounts were
reported in June, by which time there should be better information available.

 

Councillor Bennison requested that Council consider adding her to the
Member/Officer Group as she was now a member of a political party.

 

Decision

 

Council agreed to:

 

1. approve the Terms of Reference of the COVID-19 Recovery Plan
   Member/Officer Group as set out in Appendix 1 to this report;

    

2. delegate authority to the COVID-19 Recovery Plan Member/Officer Group to make recommendations to the COVID-19 Recovery Operational Group, whose recommendations will be reported to Council on a regular basis; and‌‌‌‌‌‌

    

3. delegate authority to the Chief Executive to access the available COVID-19 financial resources, in order to fund the provision of such resources
   necessary to support the work of COVID-19 recovery in the Stirling Council area.

 

(Reference: Report by Chief Executive, dated 19 April 2021, submitted).

 

SC403 ROADS INFRASTRUCTURE IMPROVEMENT PROGRAMME 2021/22

 

This report, which was due to go to the Environment and Housing Committee in April 2021, as planned, sought approval for the various Roads Capital Programmes for 2021/22, based on the Capital Budget agreed at Council on 11 March 2021.

 

In response to a question, the Senior Manager – Environment & Place agreed to provide information on estimated completion of the led street lighting programme to Councillor Majury.

 

Officers responded to a number of questions regarding proposed roads
improvements and street lighting investment, and also with regard to the Bridges Capital – Major Projects programme. The Senior Manager – Environment & Place offered to provide further information to Councillors offline on specific locations.

Officers also confirmed that the service was moving away from temporary road patching where possible to carrying out permanent repairs. However there were some instances where a temporary repair had to be carried out to make a pothole safe.

 

Officers were aware of the impact of road closures and would attempt to minimise these. The service would be communicating works planned with communities in accordance with the newly adopted Community Engagement Strategy.

 

Decision

 

Council agreed:

 

1. the work programme for the Roads Infrastructure Improvement Fund for
   2021/22;

    

2. the Street Lighting Investment programme for 2021/22;

    

3. the Road Safety Plan Implementation of Accident Sites Remedial
   programme for 2021/22;

    

4. the Traffic Management and Community Road Safety programme for
   2021/22; and

    

5. that proposed amendments to the Bridges Capital – Major Projects
   programme be presented as part of the General Services Capital
   Programme Progress Report to Finance and Economy Committee on 17
   June 2021.

 

(Reference: Report by Senior Manager – Environment & Place, dated 22 March
2021, submitted).

 

Councillor Berrill left the meeting
Councillor Thomson left the meeting

 

SC404 STIRLING UNIVERSITY INNOVATION PARK (SUIP) – REMOVAL OF DIRECTOR

 

The purpose of this report was to seek approval for the removal of the Senior
Manager for Economic Development and Communities as a Director of Stirling
University Innovation Park (SUIP).

 

Decision

 

Council agreed:

 

1. that the Senior Manager for Economic Development and Communities be
removed as a Director of Stirling University Innovation Park (SUIP) and that
notice be given to the company to that effect.

 

(Reference: Report by Chief Operating Officer – Communities and Performance, dated 22 March 2021, submitted).

Councillor Dodds left the meeting

 

SC405 COMMUNITY PLANNING PARTNERSHIP UPDATE

 

This report provided Council with an update on the readiness of the Community Planning Partnership (CPP) to engage fully in a collaborative recovery response to the COVID-19 pandemic. The specific work streams highlighted were:

 

1. Executive Board Focus;

2. Locality Action Plan progress; and

3. Thematic partnership activity and strategy refresh.

 

Decision

 

Council agreed to:

 

1. consider and comment on the contents of the report; and

    

2. note the leadership role that the Community Planning Partnership can play in wider COVID-19 recovery planning and delivery.

 

(Reference: Report by Chief Operating Officer – Communities and Performance, dated 16 March 2021, submitted).‌

 

Councillor Berrill left the meeting

 

Council resolved that under Section 50A (4) of the Local Government (Scotland) Act 1973, the public be excluded from the Meeting for the following item of business on the grounds that it involved the disclosure of exempt
information as defined in Paragraphs 4 and 6 of Part 1 of Schedule 7A of the
Local Government (Scotland) Act 1973.

 

Recording of the Meeting was stopped.
Councillor McDonald left the meeting

 

SC406 SUPPLY INSTALLATION AND MAINTENANCE OF SOLAR PV, THERMAL AND BATTERY STORAGE FOR SOCIAL HOUSING AND COUNCIL
BUILDINGS

TENDER ACCEPTANCE / CONTRACT AWARD

 

The purpose of this report was to seek Council approval to award the proposed
contract for the new £11m Measured Term Contract (the “Contract”) for the supply, installation and maintenance of solar photovoltaic installations, solar thermal installations and battery storage installations from May 2021 to May 2025. The Contract will ensure that existing renewable technology installations across the Council’s social housing stock and the Council’s public buildings portfolio can continue to be maintained for optimum performance and to deliver new installations over the term of the Contract. It was anticipated that £10m of the Contract value would be allocated to the Council’s social housing portfolio. The remaining £1m would be allocated to the Council’s public buildings portfolio.

The Category Manager agreed to circulate a briefing to all Elected Members on
community benefits achieved from procurement.

 

Councillor Laurie left the meeting

 

Council agreed unanimously a motion proposed by Councillor Brisley to adopt
recommendations with an amendment.

 

Decision

 

Council agreed to:

 

1. approve the award of the Contract to the recommended supplier based on their offer being deemed the most economically advantageous tender
   following evaluation. Details of the recommended supplier and the tender offer are contained at Appendix 1 to this report;

    

2. note the information provided by officers from the recommended supplier that they pay all staff at least the Living Wage and will be applying for Living Wage Accreditation in the near future. Council wishes them well with their application and committed to discussing the Living Wage Accreditation Scheme with all suppliers when negotiating contracts.

 

(Reference: Report by Senior Manager – Infrastructure and Chief Officer - Housing, dated 7 & 15 April 2021, submitted).

 

The Provost declared the Meeting closed at 3.55pm

 

APPENDIX 1

 

Questions in Terms of Standing Order 30App