Stirling Council agreed its first budget and five-year business plan under the Priority Based Budgeting (PBB) process in February 2014. This page provides you with information that covers five years of PBB.

 

Service Options

Download or view the Year One Report

Stirling Council agreed its first budget and five-year business plan under the Priority Based Budgeting (PBB) process in February 2014. The budget outlined revenue spending of around £200M per year and capital investment of over £50M per year over the next five years, and savings of £10.7M of the required £29M during the same period. 

Key service options included in the budget were:

  • A variety of options based on an alternative service delivery model for providing services, or for sharing service provision with another public sector body
  • Several options to redesign service provision within Social Services
  •  A review of grant support to external and third sector bodies
  • An improvement in street lighting energy efficiency through capital investment
  • A revised option to reduce funding for All sorts out of school care, based on a phased funding reduction over four years rather than one year
  • A revised option for re-negotiating the service for supporting primary school swimming rather than withdrawing the service
  • A revised library review proposal, based on a lower reduction in budget provision than originally proposed
  • An option to investigate alternative, more cost-effective community transport solutions. 

Among the following options originally proposed, but rejected after our engagement exercise was:

  • Withdrawal of visiting specialists in music and PE to primary schools
  • A reduction in grey and brown bin collection to four-weekly
  • An end to the treatment of invasive species
  • Closure of Fintry Nursery
  • Closure of public conveniences
  • A review and reduction of respite provision – adult / all care groups. 

This was the first time Stirling Council had undertaken the PBB approach to business planning, which is a transparent method of financial decision-making that outlines all costs and proposed savings for the next five years. PBB also helps to identify where services may need to be reduced or can no longer be delivered. Many of the agreed PBB Year One options have now been successfully implemented, while others are being introduced.

Stirling Council's Priority Based Budgeting Year Two Report went to Council in February 2015 where Stirling Council agreed its second budget and five-year business plan under the Priority Based Budgeting (PBB) process.  The budget outlined revenue spending of around £200M per year over the next five years and capital investment of over £50M over the same period.  

The Council accepted 28 out of the 41 options presented by officers, summarised below:

Option Type Accepted Rejected
Efficiency  11  2 
Efficiency - Pilot  3  0 
Transformational Change  4  2 
Transformational Change  - Pilot  3  0 
Stop/Reduce  4  5 
Stop/Reduce  - Pilot  0  1 
Fees & Charges  0  3 
Fees & Charges  - Pilot  3  0 
Total 28 13 

The accepted options are expected to realise savings of around £1.31m in the first year.  The 9 accepted pilot options have no savings figures identified at present as the level of savings will be established through the work of the pilots.

The decisions taken by the Council were directly influenced by the views of our communities, our staff and other stakeholders.

A range of channels was available for providing feedback on the options as well as putting forward other ideas. These included nine Community Conversations, a Business Breakfast Briefing, meetings with other community groups and young people, email and a survey.   All views were carefully considered by elected members before the budget was set. 

All of the feedback is contained in the Communication and Community Engagement Report.

A breakdown of the accepted options by service is below:

Option Type Children, Young People & Education Communities & Partnership Corporate Operations Housing & Environment Social Care
Efficiency  7  1  2  1  1 
Efficiency - Pilot        2       
Transformational Change  2  1     1    
Transformational Change  - Pilot  1     1  1    
Stop/Reduce  1  1  1  1    
Fees & Charges        1  2    
Total 11 3 7 5 2

Implementation of the PBB Year Two options has commenced.  Monitoring, supporting and reporting will be carried out by the Programme Management Office (PMO).

Documents

All documentation will be available in all Stirling Council libraries, local offices and Council community centres.

Draft Report

Internal Efficiencies

See also

During years 1 and 2, a significant amount of work was done to develop options for presenting to the Council. In year 3 this continued.

Stakeholders, staff, Community Councils, community groups and members of the public participated in our Community Conversations, attended meetings, completed our survey and sent in their views and ideas.  This enabled the Council to set balanced budgets for 2014-15 and 2015-16.

However, the Council still faced a significant financial challenge that required us to reduce our expenditure by £25million over the next five years.  We needed to ensure that the investment we make, of around £200 million each year, was focussed on the Council’s agreed priorities. 

To address this challenge, we developed a new model for year 3 so that it was more dynamic and would allow ideas to be developed throughout the year and, where appropriate, be approved by elected members and implemented, without having to wait for the annual budget setting. 

The PBB approach to business planning is a transparent method of financial decision-making that outlines all costs and proposed savings for the next five years.  It also helps to identify where services may need to be reduced or can no longer be delivered.

The PBB Draft Budget Report set out the detailed options council officers proposed to form the basis of next year's budget.  These options provided the basis for community and stakeholder conversations.

You can view or download the full report here.

If you would like more information on each of the options please see below for the Theme Option Sheets:

Theme 1 - Transforming Learning

Theme 2 - Transforming Care

Theme 3 -Transforming Communities

Theme 4 - Transforming Operational Services

Theme 5 - Transforming Support Services

Theme 6 - Chief Executive's Office

Options since the last report was produced:Accelerated options  which have been previously seen but are being brought forward in terms of delivery of savings

Accelerated Detailed Option Sheets 

Equality Impact Assessments (EqIA's) have been carried out, where required, on options, these can be found below.

Community engagement  

Community engagement continues to be a vital part of the PBB process. In year 3 we tried to engage with as many stakeholders and citizens as possible. A range of channels was available for providing feedback on the options as well as putting forward other ideas. These included ten Community Conversations, three Business Breakfast Briefings, meetings with other community groups and young people, email and two surveys. In total, more than 1,750 people or groups engaged with us. In particular, there were more than 1,000 respondents to our surveys. We would like to thank everyone for this feedback - it is very valuable and will assist the elected members and influence their decisions.

All of the engagement along with the key messages from the feedback is described in the Communications and Community Engagement Report 2016.

The detailed feedback received is contained within the following Appendices:

We would like to continue to involve more stakeholders and citizens, as ideas are being developed and to work more closely with communities so that engagement can evolve into meaningful partnership working. A People’s Forum has been established to enable continual electronic dialogue with our customers.

Difficult decisions will have to be made to address the challenging financial position we're in but we're confident that by working together we can meet this challenge, and continue to deliver high-quality services.

See also:

Shape Stirling’s Future!

For the past three years, you’ve had your say on options for Stirling Council’s budget. Your views shaped our decisions and helped us achieve a strong financial position.

  • Did we work together effectively?
  • Was everyone able to take part?
  • What can we do better?

We are in Year 4 of Priority Based Budgeting. This report includes the savings and investment options which have been suggested by Council officers for approval at the Council’s budget-setting meeting in February.

Report January 2017 

If you would like more information on each of the options please see below for the Option Sheets:-

Equality Impact Assessments (EQIA's) have been carried out, where required, on options, these can be found below:-

For the past four years, you’ve had your say on options for Stirling Council’s budget.

We are in Year 5 of Priority Based Budgeting. This report includes the savings and investment options which have been suggested by Council officers for approval at the Council’s budget-setting meeting in February.

Interim Report

The PBB Interim Report 2018-19 gives some background to PBB and outlines early transformational plans that council officers are proposing this year. These plans form a basis for conversations with our communities and stakeholders. You can see the full report here.  

The Communication and Engagement for PBB5 involved employees, communities, young people and organisations. This was supported by digital engagement through an online survey and "questions, comments and suggestions" via the shaping Stirling email address.

All of the feedback was collated and presented to elected members to inform their deliberations and directly shape Stirling Council's decision making on the budget.

PPB5 Communication and Engagement Report

Appendices
Feedback - Young people
Feedback - Community conversations
Feedback - Community councils
Feedback - Digital Survey
Feedback -Shaping Stirling emails

See also

Last updated: Friday, November 20, 2020 11:12 AM