General Information for the Organiser

We are asking you to fill in this risk assessment form to help us understand what dangers and risks might be associated with holding your event. This form will take you through the most common areas of risk which we and the Police might want to raise with you. We and the Police may carry out our own assessment of risk and may want to discuss our assessment with you before any meeting is held or at the first meeting itself.

Purpose of filling in the Risk Assessment Form

A risk assessment of the procession will help to:-

  • Identify any dangers associated with holding it;
  • Evaluate the level of any known risks;
  • Decide who is at risk and in what way and how the risk to them could be got rid of;
  • Decide, where other types of risk have been identified, whether it would be possible to
    introduce appropriate measures to allow the procession to go ahead.

Who should fill this form in.

It would be preferable if you were a suitably qualified person (e.g. someone who is trained in health and safety regulations). If that is not possible, someone else in the
organisation with a strong knowledge of the area where the procession is to be held should fill it in. We will then check the form and compare it to the assessment which the Roads Department and Police may carry out.

How to  fill in the form

You should work your way through the form section by section. If there are parts to sections which you cannot fill in, then you should contact the department named at the end of the form. Once we have considered the notification, the risk assessment and all other evidence, we may contact you to hold a meeting. If your overall assessment shows that there is a high risk, for example if the march would be controversial, not be marshalled properly or similar issues associated with holding the procession, we will get in touch with you as soon as possible to discuss whether we can find solutions to reduce or remove the risk.

Who you should sent the form to. 

You should send your risk assessment form, along with your notification form, to the person named at the end of this form at least 28 days before you plan to hold a
procession. If you cannot send your risk assessment with the notification, you should speak to the person named at the end of this form for advice.

Next Steps

We will assess the risks associated with holding your procession within the first two weeks of us receiving your notification and risk-assessment forms. You should remember to keep a copy of this form for your records and bring it with you for any meeting which we may hold. The Police and Roads Department may wish to raise issues with you about how your assessment compares to ours. In case there are problems, we may need further meetings.

Last updated: Wednesday, March 31, 2021 3:21 PM