Item

Action

A: Introductions and minutes

1.Welcome-meeting structure

SH welcomed everyone to the meeting and went briefly through the Agenda.
It was noted that the Zoom chat box can be used for any questions.

RJ noted that everybody who attends the meeting, needs to log into Zoom
between 7:20 and 7:30pm so that meetings can start on time at 7:30pm.

Recording: SH asked for approval that the meeting be recorded for the
purpose of Minute taking - all those present agreed.

Declaration of interest: MM recorded that she is a member and Secretary of
CE. SH declared that she has been in the group talking about `COP26`.

CC Councillors
to enter future
Zoom
meetings
between 7:20
and 7:30pm

2. Minutes of the previous meetings

SH noted that recent letters of councillors’ resignations should all be
recorded in a same way. SH also noted concerns about whether to post these
letters on the CCC website and/or include them as an addendum to the
minutes. No decision was reached.

December Minutes: Noted that corrections needed to the spellings of
names: Stuart Ballantyne and Olga Watkins.

Proposed by DM, seconded by MM.

January Minutes (11.1.2021)

Proposed by DM, seconded by JW.

For future CCC
discussion.

Item

Action

Special meeting minutes (25.1.2021)
Proposed by DM, seconded by JW.
Matter regarding past minutes

BL read out a statement in which he expressed a concern that there were
unauthorised changes made to the draft minutes from the October,
November meetings prior to sending them to CC councillors. He had
previously asked the Chair to deal with this concern but he has not received
any reply. After taking advice from SC, BL decided he will put a formal
complaint to the Secretary. BL noted that those minutes (October and
November 2020) should be withdrawn from the public view until they are
corrected. BL also objected to the adoption of the draft December Minutes,
but noted that the draft December Minutes had already been adopted.

There was a discussion about past minutes and whether they should be
withdrawn but no decision was made.

For future CCC
discussion.

3. MATTERS FOR VOTING:

(Note: the Zoom recording was started at this point)

RW had suggested that a number of CCC procedural matters should be
agreed at this meeting. These are listed below:

1. MG be admitted to full membership of CCC following attendance at
   three meetings since his co-option

   Proposer ML, seconded by DS. Voting: 10 in favour

2. Minutes:

RW suggested the following:

Content of the minutes: to record information received and from where,
options considered and suggestions/conclusions, decisions reached, and
actions assigned.

Procedure for producing minutes: Minute secretary produces preliminary
draft, each section checked by the lead person for that section, alterations
compiled into final draft, final draft circulated to all CCC members (2 weeks
before the next meeting), any final changes to be notified in writing before next
meeting, each final change accepted/rejected at the next meeting.

RJ proposed an amendment: to remove the words “each section checked byand
replace it with “CCC Secretary checks the draft minutes”.

Proposed by BL, seconded by ML. Voting: 12 in favour

Item

Action

ML also proposed that CC councillors are identified in the minutes by their
initials.

Proposed by ML, seconded by BL. Voting: 9 in favour.

MM also proposed that action points be clearly listed in the minutes.

1. Video recording:

   RW proposed the following: Recordings may be accessed only by CCC
   members and other attendees. Other residents of Callander may have access
   on request. Recordings will only be available until the date of the following
   meeting. All recordings will be destroyed at that point.

   There was a discussion about EW seeking guidance from the ICO and it was
   proposed that CCC postpones this discussion until a written reply from ICO
   is received.

   Proposed by DM, seconded by MM. Voting: 8 in favour

2. Co-option:

   Proposal: pause further co-options until any requirements of LPP and
   Engagement Policy are clear.

   Proposed by BL, seconded by ML. Voting: 11 in favour.

3. CCC Representative for CCDT

   Proposal: pause until clearer working arrangements agreed.

   There was a discussion about representative from CCC being a Board
   member of CCDT. MM noted that she is already a representative director of
   CE so she cannot be a representative of CCC. DM noted that he is a member
   director of CCDT and would be willing to make notes for CCC. SH noted that
   she is also willing to pass the information in both directions.

   EW noted that there could be a conflict of interest in reporting as CCDT is a
   charity and directors of a charity have to side with that charity.

4. Trossachs CC group: the information about this group was not clear.
   Whether it is Trossachs Area Network or not. SH agreed that RJ should
   investigate and report back.

Further
discussion
once EW
receives
written reply
from ICO

CCC to
consider
additional co-
options at a
future date.

CCC

representative
to be decided
at a future
date.

SH to send RJ
info about this
group. RJ to
investigate
further

PART C: REPORTS

Chair

Written report submitted.

Vice-Chair

DS gave an update on roads. Cllr Tweed, Cllr Earl and DS have been pursuing
issues relating general condition of A84 passing through Callander. As a
result of these complaints a Zoom meeting was arranged on 29th January

Item

Action

2021 with representatives of BEAR Scotland, Transport Scotland, Cllr Earl
and DS. The outcome of this meeting was a letter dated 2nd February 2021 to
all CC councillors and members of the public of Callander.

A number of issues were brought to the meeting such as no work to be
carried out during the tourist season, street lighting problems, refurbishing
the pavements (consideration for October 2021), traffic management during
road works, problem with sequencing of lighting in Bridgend and
refurbishment of the road marking of intersection A84 and Bridgend.

The work will be undertaken in two parts:

1. Starting from the south end of the site up to Ancaster Square. Works
   will start on 28.2.2021 and will be done during the night with convoy
   system. The noisy part of the work will be stopped before 11pm.

2. Starting from Ancaster Square to the north end of the site - no more
   details available at the moment as it has just been finalised.

There was a question asked whether the street light upgrade will be done
when they do the road or pavement works? The reply was that they want to
resolve the issue with a couple of lights before they put down the new
surfacing because it might involve putting cables underneath the road
surface.

It was also noted that there was still discussion about the proposed type of
surface as last one was not robust enough.

BEAR Scotland would like a feedback of the proposal by 12th February 2021 -
DS proposed writing to BEAR Scotland to say that CCC agrees to the
principles in letter dated 2nd February 2021, subject to any views expressed
by the public.

ML and SH praised DS for all his work in this.

Secretary

RJ submitted written report and gave a further update:

Reports for monthly CCC meeting:

RJ would like to standardize the format of the monthly reports for CCC
meetings - the Secretary report was given as an example of the format to be
used.

RJ noted that reports could be sent to him in Word using the template and he
will change them to pdf format for MG who puts them online to the website.

It was noted that if the report is on behalf on another organisation, their
format will be retained.

Cllr Martin Earl asked all reports to be sent to all ward councillors.

DS will write a
letter and RJ
will send to
BEAR

Scotland.

RJ send CCC
reports to
three ward
councillors.

Item

Action

RJ also noted that 12 pieces of correspondence had been received, he gave
further details on 4 items:

1. The Community Partnership - the organisation is to be disbanded.
   The recommendation is to sign up to join the Loch Lomond &
   Trossachs Community Trust. RJ contacted them for more
   information, acknowledgement was received and the reply is
   awaited.

2. Trossachs Area Network – this was originally one of four networks
   set up approximately 20 years ago within the National Park. RJ asked
   for approval from CCC to pursue this idea of reforming TAN if there
   is an interest in Trossachs communities. DM suggested wider
   representation from CCC might be needed in the future – RJ agreed.

3. Correspondence from Sue King asking about the use of Hydro
   Fund - RJ forwarded this letter to all CC councillors with a copy of
   the Hydro Fund: Application Guidelines from CCDT website plus list
   of all the projects they supported in the last few years.

   Sue King was present at this meeting and expressed her concerns
   about CCDT managing the money and awarding the money to itself
   with no independent verification. Members of the public expressed
   their opinions in the chat box during the Zoom meeting and agreed
   with Sue King. SH noted that she had agreed in principle with the
   Chair of CCDT to have a joint meeting between CCC and CCDT to
   discuss questions like these.

4. Reply from CCDT Secretary received about the purchase of 55
   Main Street

A letter had been received from CCDT regarding this matter. SH
declared interest but no conflict. SH noted again the proposal of
setting up an online meeting between CCC and CCDT to discuss this
matter.

ML expressed his opinion about a section of the letter which said: "In
2010 , CCDT took the decision to progress the building of the Stank Glen
Hydro Scheme AGAINST the advice of those same Callander Community
Councillors who now appear to be questioning the present purchase "
unquote. ML read out a prepared statement: “In my opinion this is
totally untrue. I was part of the CC in 2010 and I remember well that we
were all supportive of the Hydro development going forward . I'm sure
other members from that time can confirm this. This correspondence
from the Development Trust was not signed so I would like to ask the 3
board members of the Trust , here tonight as Community Councillors , if
they agree with the statement quoted. I assume it was discussed within
the D Trust beforehand and if they do agree produce the evidence to
support it ASAP. Failing this I feel an apology should be forthcoming.

This is really disappointing as all our recent discussions have been about
working together."

Treasurer

EW submitted written report and gave a further update.

RJ to inform
CCC with
further details

RJ to inform
CCC with
further details

SH to arrange
joint meeting

Item

Action

• an invoice from CYP received requesting a contribution, which was
  agreed (£10 000 from Airtricity), towards the disabled hoist. Full cost of
  hoist £14,769. BL noted that it had been already agreed if CYP met the
  criteria of the letter that CCC sent them.

• application from Brownies - £500 in respect of part payment of their
  annual subscription. All councillors agreed to approve this application.

• bank forms put forward to the Bank of Scotland for the transfer from the
  previous treasurer to EW. EW noted that Brian McKay (previous
  Treasurer) had been incredibly helpful in the handover.

• CardNet scheme was set up to help with FETCH. £150 Student Card set
  up on CardNet. Proposal to give one months’ notice to suspend the
  service as very little current demand. All councillors agreed.

   

  Planning

  DM submitted written report and gave a further update.

  1. 55 Main Street planning application by the existing owner to convert
     the rear office area to residential use. No neighbour objections
     posted to date. DM put in a formal objection on the basis that there
     has not been enough information for CCC to determine the
     application.

  2. Water bottle refilling equipment in Ancaster Square- there was more
     information provided by Scottish Water which was requested. DM,
     BL and RW think that the position of this equipment is not ideal.

  3. DM wrote to the Heritage Society asking them for any more
     information about relocating the old stone drinking fountain (which
     is currently behind St.Kessogs) and what help they can give us.
     Awaiting the reply.

Statutory Bodies:

Police

Written report submitted

Stirling Council

Cllr Jeremy McDonald gave an update

• Community Council consultations which offers support and free
  TEAM licenses.

• The SC anti-gender base violence committee - officers were trained
  and website was updated.

• Covid vaccination roll-out – potentially will take until March 2022,
  hopefully sooner.

• SC adding more waste bins in the summer to the Meadows car park.

• It was also noted that because of elections there will probably not be
  a big Council Tax rise.

National Park

Item

Action

Martin Earl gave an update:

• NP provisional budget will be determined at March 15th Board
  Meeting.

• NP Rangers will be on the ground from the beginning of March.

• Council Enforcement officers should be available for evenings and
  weekends from April 2021.

• Police Scotland received £60 million uplift to their budget which will
  hopefully support some additional capacity in the forthcoming
  season.

South Loch Venachar meeting with residents (note: SH had been invited and
attended as CCC Chair) - set of agreed measures will be introduced at the
beginning of the new season. Permanent signage and clearway should be in
place by then and blocking some off-shore areas. More work to be done on
fires.

FUTURES Group NP

This is a new group with Martin Earl chairing it. The first subject to be
looked at is sustainable transport.

Questions:

EW asked about the “by-law” for motor homes. It is to deal with no overnight
parking. It will be included in Community Parking Management Plan Project.
Martin Earl also noted that an alcohol by-law at South Loch Venachar- will
be discussed on 4th March SC meeting, it was agreed to go to consultation
about it. The Police are looking to a general change of wording in this which
would allow them to put this by-law in action if people are in possession of
opened container of alcohol in public space.

Callander organisations:

Callander Landscape Partnership

No report

Callander Enterprise

Written report submitted.

Christmas lights were included in an article published in The Scotsman -
some of the best in the country.

Town Coordinator

Written report submitted.

HT had a conversation with Dr Ken Thomson, the principal of Forth Valley
College, about how they can help people who lost their jobs. There is a
funding available. HT will try to find out how many people would be

Item

Action

interested and what they would be interested in learning. If there is enough
demand, they can set up a location in Callander with tutors visiting the
groups or doing it through distance learning.

There were thoughts and discussion about College courses like countryside
craft and skills, centre of educational Excellence in Callander and upskilling
Callander.

D: PROGRESS REPORTS

Airtricity

-BL thanked CC councillors for agreeing to pay £500 to Brownies

• BL also noted that CCC needs to be vigilant and try to see if any
  organisations in Callander, especially the youth ones need £500 top up to
  keep them going.

  -the cheque went to CYP for their grant towards the hoist

• amount set-aside £4500 for the playpark

EW noted that if there is any voluntary organisation which needs help, the
Treasurer will need an invoice and a reason.

Camp Place Play park

MM submitted a written report and gave a further verbal update.

The second part of the second major grant was submitted. Applications for
total of £90 000 were put in and have about £18 000 from other sources to
help with items like path and hopefully wheelchair accessible picnic tables.
Delighted with about 300 responses from both surveys. MM would highly
recommend Google Forms. Questions about one of the grants were received,
which is a good sign.

BMX Track – it was noted that SC does not have anybody to work on
clearing land over the Covid period or because they do not work over the
winter period. They will not be re-employed in the next financial year. Some
sort of community involvement might be needed to keep it clear on an
ongoing basis.

SH congratulated MM on the work she is doing.

St. Kessogs

EW submitted a written report.

Environment/ Flooding

No reports.

E: SPECIAL TOPICS

Item

Action

Local Place Plan (LPP) - (HT)

The steering group now has representation from a broad range of
backgrounds. There are questions from CCDT representative (P.Prescott)
about LPP so RW and HT will attend a Zoom meeting with him and then the
research plan will go to all representatives. High School has two
representatives: Head Teacher and students who will participate in the
research plan.

Community Building (RW)

RW would like a full discussion about this in the near future and asked CC
councillors to have a think about the table in his report and let him know
about any suggestions. RW proposed that CCC discuss the idea that we ask
the community for suggestions of how to use the Airtricity lump sum.

EW mentioned that CCC needs young people (under 45s) and talked about
the way of how to bring young professionals to CCC as Associate members.

Climate and community project (RW)

RW gave his presentation about Climate and community project.

1st paper-RW would appreciate help with this to clarify it and then pursue it.
2nd paper- is about `COP26`

3rd paper is about looking beyond `COP26` and thinking in terms of tourism
infrastructure.

RW papers are attached to the minutes.

RW proposal is that CCC pursues reclaiming a site of Claish Farm for a hub of
this sort.

CC councillors supported RW`s proposal. It was unanimously agreed that
Callander direction strategy paper is appropriate. JW offered help to RW and
supported all 3 papers.

RJ commented that it is necessary to allocate more time at future meetings
to discuss this.

All CCC to
return table to
RW

EW to write
some ideas
about this and
circulate it.

All CC
councillors to
support RW

SH to include
in agenda

F. Any Other Business

MG noted about identifying a suitable area for children to play.

Date of next meeting

8th March 2021