Item

Action

PART A: WELCOME AND PROCEDURES

A 1. Introduction

SH welcomed all to the meeting. There were apologies from Martin Earl.

A 2.Recording

SH stated that the meeting was being recorded for the purposes of minute taking only
as previously agreed and minuted.

A 3. Declaration of Interest

There were no declarations of interest.

PART B: ORGANISATION, OUTSTANDING MATTERS AND MINUTES

D 1.Organisation

SH stated that there were two invited guests this evening – Trisha Kent, manager from
Callander Youth Project (CYP) and Lorna Neilson (SW).

D 2.Outstanding Matters

Associate members (AM) – SH discussed potential arrangements for associate
members – Tim Crone (TC) is awaiting confirmation from SC of associate member
status.

There was a discussion about the forthcoming Climate Change event in Callander from
18th – 26th. September, with 23 events planned, including a panel responding to
questions from some High School students.

Item

Action

D 3.Minutes of Previous Meetings

• Minutes of July meeting – no amendments, proposed by DM, seconded by JW

   

• Minutes of August co-option meeting – no amendments, proposed by MG,
  seconded by DM

   

• Minutes of August business meeting – no amendments, proposed by JW,
  seconded by BF

D 4.Matters Arising

SH reported that there was now a grid for action plans at the end of the minutes,
which will be updated every month.

There were no actions outstanding from the July meeting.

From the August meeting: TC is now the prospective CC representative on the St.
Kessogs group. He gave an informal update and a funding update. TC stated that not
much progress had been made. There will be a 3D walkthrough in October, but it was
unclear whom this would be for. The time scales were unclear for the project as a
whole. There was still a funding gap. TC stated that he raised concerns at the meeting

– such as the toilets didn’t meet planning standards and that there was a problem
with emergency exits coming straight on to the public highway. He said the planners
were aware of this. He stated also that the community spaces were lacking in detail.

It was also unclear how much funding would be available for furniture etc. TC stated
that he was happy for MotP to give him questions that he could put to the planners at
their next meeting on 18 October 2021.

ALL: send
queries to TC
before 18.10
meeting

PART C: INVITED GUESTS

There were two invited guests this month.

Trisha Kent (PK) , from CYP spoke about getting CCC support in buying and installing
‘Happy to Talk’ plaques on two benches in Callander, one in the Meadows and one in
Ancaster Square – to show that the community was supportive of mental health
problems. CYP had put a laminated notice on a bench outside its building and had
bought the bench for it also. PK also stated that the High School was going to be
installing one and the Leisure Centre had been contacted also. DK said he may be able
to help to facilitate SC permission on behalf of CCC.

MG queried whether a bench in the Camp Place Play Park area should be considered.

Lorna Neilson (LN) from Scottish Water gave an update about fitting a water tap in
Ancaster Square. There was a general discussion about suitable dates, probably in
November, for this, as the main road would need 2 way traffic lights for 8 days in
total. She would get back to CCC with dates to consider.

DK to take this
forward

LN to contact
CCC with
suitable dates

Item

Action

PART D: REPORTS

D 1. Community Council Office Bearers
Chair

Written report submitted.
SH highlighted:

• Railings erected which block the pavement in Pearl Street have been reported
  to SC.

• The 20 MPH signs in Main Street that were covered up were also being looked
  into (ME).

• SH chaired the 03.10 Callander Partnership meeting, where Alyn Smith MP
  was also present. Discussions focussed on the LPP and Claish Farm with
  potential footbridge provision. Updated clarification from SC requested.

• The monthly meeting with SC was delayed due to illness of one of the
  participants.

  Vice-chair

• JW reported that footpath repairs at the Keltie Bridge farmhouse were now
  completed.

• He also stated that the support from SC for CCC was much appreciated.

  Secretary

  OW reminded all ward councillors and others that written reports should be
  submitted at least five days before the monthly meeting. If anyone had anything
  substantial to report, it would be appreciated if a written report could also be
  submitted – this would help with keeping the public informed as well as with writing
  the minutes of the meeting.

  Treasurer

• MM stated that there was no written report submitted as still difficulty in
  obtaining bank statements. At present, £18, 380.36 in the bank. Still no
  change in signatories, but forms have now been submitted to the bank.
  The SC Admin Grant of £962.62 has been paid in.

   

• There would be no accounts submitted for audit by the end of September due
  to resignation of previous treasurer. SC will be informed that the accounts
  would be submitted late because of this.

Planning

Written report submitted.
DM highlighted:

The application from NP re steps and a ramp in Little Leny Meadows needed more
information submitted.

Claish Farm land – request by DM to jointly apply with McLaren Leisure for planning
permission for land to be used for playing fields.

The former Eagle Hotel – DM had contacted NP to inquire what was happening with it
as large areas were now open to the elements. The planning officer was checking and
arranging a meeting with the applicant’s agent and stated that more information will

NP reaction
awaited.

SC to report
at November
CP meeting.
SH monitor
via CP
meeting
follow-up
notes.

MM to pursue
and report
progress.

SC to be
informed.

DM chasing
NP.

DM and DK
follow up.ET
will also take
it forward.

Item

Action

be released when available. There was general discussion about health and safety
issues with the building. SC Building Control also needs to be involved.

Website/Communications

• MG reported that minute taker post had been advertised on CCC website.

• ZOOM account was due to be paid in 6 days

• CCC website – there would be a change to some of the layout and would also
  now link with Facebook feed. Links from the Incallander website to CCC
  website would be more seamless. CCC would have input in this.

• There will be an article on current CCC activity in the October issue of BLV,
  written by OW, MM and SH.

ALL: Minute
taker is
urgent.

Any website
suggestions to
MG. Update
at next
meeting.

D 2.Statutory Bodies:

Police report submitted. No comments.

SC

ET apologised that no written report submitted.
She highlighted:

• Her email inbox was busy with enquiries about homelessness, housing issues,
  grass cutting etc.

• There was a lot of concern from other local CCs about accidents on A84. ET
  will raise this with Traffic Scotland (TS) and the Scottish Government (SG).

• Afghan refugees – there were 3 families being rehoused in Stirling. Anything
  CCC could do would be welcomed.

• ET will be involved in a Climate Change Q and A event in Callander, also
  involving panel speakers from other bodies, including CCC.

• ET discussed the need for allotments in the area.

JM stated that CC may be able to meet F2F after SC holds the 7 October meeting .

ET to raise
concerns with
TS/SG

regarding A84
RTAs

JM to confirm
when known.

D 3.Other Callander organisations
Callander Enterprise

No meeting was held recently: the next one was due the evening after the CCC
meeting.

Town Coordinator

Written report submitted, including an update on IOT air pollution monitoring plans.
For the LPP, HT highlighted:

• She had done a land audit, which would go onto LPP website when it became
  available.

   

• There was general discussion about the need for a footbridge in Callander, to
  link both sides of the town.

HT update on
LPP progress
at next
meeting.

B/f at
November
Callander
Partnership
meeting

Item

Action

• Focus groups for LPP would continue to the end of the year and HT would
  devise a questionnaire for High School pupils to complete.

Bev Field is the CCC rep on the Steering Group.

There were planning anomalies between SC and NP – ET has raised this with SC Chief
Executive.

There was a general discussion about recycling of soft plastics in the area.

ET to confirm.

PART E: PROGRESS REPORTS

F 1. Airtricity

Brian Luti (ex-CCC) reported to MM that he was now in contact with someone from
Airtricity and was awaiting a response. There would still need to be a change in
signatories once the funding was handed over to CCC.

MM to check
with Airtricity
asap and also
obtain all
documents.

Extremely
urgent.

F 2. Motorhomes

OW emailed David Hopper (SC) to arrange a further update meeting, but so far had
received no reply.

OW to email
him again

F 3. Camp Place Play Park and BMX track

Written report submitted.

MM reported that SC had started to order the play equipment for junior area. There
was no design finalised yet for the toddler play area. Potentially Jan- March 2022 for
installation. Discussion re advertising of this jointly with SC.

MM to
organise
publicity with
SC when
appropriate.

F 4. St. Kessogs

See informal report from TC at D.4 Matters Arising.

ALL Send any
information
requests to TC
before 18.10
Working Party
meeting.

F 5. Environment

Steve Field (SF) had expressed an interest in becoming an AM for environmental
issues.

Take forward
to next
meeting.

F 6. Flooding

• The Bridgend, Grant Court and South Church Street Flooding Group were in
  ongoing discussion with SC and would keep CCC informed. The group did not

Item

Action

want to be AM with CCC at present, but will maintain regular 2-way
communication. SH is a member in a personal capacity.

• MM reported that the surface water issues in the Crags would now not be
  reported by SC’s consultants, WSP, until December.

SH update at
next meeting.

F 7. Roads, parking, pavements

Nothing to report.

PART F. ANY OTHER BUSINESS

F 1. Associate members

See above

Carry forward
to next
meeting.

• November 14th Remembrance Sunday - wreath would need to be organised
  for this event and decision made on who would lay it on behalf of the CCC.

   

• CE had organised Christmas tree lights and decoration – they may apply to
  CCC Airtricity to fund both.

   

• MotP stated that there was poor access to footbridge over to the Primary
  School from Police Station end.

   

• DK suggested that signage is required from car park at top of Nth Church
  Street to avoid accidents at the exit of the car park.

The meeting finished at 21.26 h

DK to email
SH with
details and
she will take
forward to
Carlyn Fraser
and SC Roads
contacts.

Actions Summary

Name

Action

Date Completed

D4 All

St K questions to TC before

18.10 working party meeting.

C DK

Query bench plaque
permissions with SC.

C LN (via SH)

Confirm SW dates.

Actions Summary

Name

Action

Date Completed

D1 SH

Carry forward for SC update at
CP November meeting.

D1 MM

Pursue bank signatory change.

D1 MM

Inform SC on delay over
annual account submission.

D1 DM

Check ramp update with NP.

D1 DM + DK (+ ET)

Clarify ex-Eagle Hotel position
with NP and SC.

D1 All

Minute taker: URGENT!

D2 ET

Update on A84 safety.

D2 JM

Confirm SC position on
meetings post 07.10.

D2 HT

Updates on LPP progress.

D2 ET

Clarification on SC/NP
planning and actions.

F1 MM

Pursue Airtricity for urgent
docs/signatory handover.

F2 OW

Pursue DH on motorhomes.

F3 MM

Agree publicity schedule with
SC.

F4 All

St K queries to TC before
18.10.

F5 SH

Update on Bridgend, Grant
Court and South Church St
meeting.

F6 All

Remembrance Sunday details.

F6 DK/SH

Update from SC on signage
and pavement surfaces.