Download or preview in pdf format
APPROVED minutes Cambusbarron Community Council Ordinary meeting 153
held on 21 March 2023 at the Community Centre at 7pm
Members, office bearers and residents
Ann Finlayson, Chair (AF) Janice Paterson, Vice Chair (JP) * Melissa Nelson, Treasurer (MN) Jennifer Macleod, (JM) *
Cathie Graham (CG) * Douglas Campbell, (DC) Richard Blore (RB) Mark Hill, Headteacher (MH) *Shaun Nesbitt, Planning (SN) Jen Preston, elected representative (JCP) Elizabeth Ferguson, resident (EF) Pam King, police (PK)
Alasdair Spike, police, (AS) Helen Bang, minute clerk (HB)
* Not in attendance at this meeting
1. Welcome and Introductions
1.1 The Chair welcomed everyone to the meeting.
1.2 Apologies
Apologies were received from Janice Paterson, Jennifer McLeod and Cathie Graham.
1.3 Minutes of previous meeting held 21 February 2023 were approved with the following amendments:
Street names should read: Seven Sisters Way,Forester Street, Sledgefield Drive, Redwood Road, Sequoia Grove, Roe Place.
Treasurer's report should read ‘There was a top up in the microgrant for the toddler group (theatre trip). The next funding of £2000 is about to be released.’
Date of next meeting should be 21 March 2023.
Proposed MN Seconded AF. ACTION HB to forward approved minutes to AF for Stirling Council.
1.4 Conflicts of interest
The following conflicts of interest were noted: AF on CCDT Board, MN Walled Garden Group, RB on CCDT Management Group. MN Save Gillies Hill. JCP Save Gilles Hill.
2. Website
2.1 Decision - It was unanimously agreed to go ahead with this and to apply to Community Pride for funding for this. ACTION AF/MN to do application. Once the website is up and running HB will update the website with information as required, this should usually just be a few minutes each month to be invoiced at £15 per hour each time it reaches this total.
3. Matters arising from the minutes
3.1 Burnside Orchard – ongoing.
3.2 Touch Road Benches – ongoing.
3.3 Rovers Park Improvements – ongoing.
3.4 Playpark improvements
AF has written to James enquiring about see-saw and climbing frame, awaiting news on prices.
3.5 Quarry Road (DC)
DC received an email from Gary Neil - advised squad to start work on 3 April.
3.6 Fleming Trust (AF)
AF needs contact details for a cabinet builder. ACTION RB to provide details of local person who may be able to do this. DC thought we needed £1000 grant and a supplier who can provide an invoice.
3.7 Who owns the land around entrance to football park? (DC)
MN advised that the Access Officer is having a meeting with Land Services on 22 March to discuss this. Ideally the land should go to the CCDT but there would be issues of maintenance etc. to discuss.
3.8 Rovers park bridge safety concerns – ongoing.
3.9 Reinstatement of Quarry land
Tillicoultry quarries have had diggers in, have filled in huge trenches, no further complaints so assume this is okay. Fencing contractors were supposed to be in last week but this may have been delayed by poor weather.
3.10 Spring Clean 17/3-17/4
This has begun. The Church are doing a litter pick on 1 April, School may do something between Easter holidays. Saturday Save Gillies Hill are doing a litterpick.
3.11 Wallace Place - anti social behaviour - the Police have looked into this.
Residents can use Police Scotland website to report incidents as an alternative to dialling 101 mailto:https://www.scotland.police.uk/contact-us/
3.12 Is the 20mph speed limit enforceable?
PK advised that it was introduced as a temporary measure during Covid to accommodate social distancing, it was anticipated that more pedestrians would be stepping into the road. Many people were in favour so it is now a self-enforcing speed restriction. Motorists may not drive at 20mph but will probably drive under 30mph. Police will enforce the limit near schools.
JCP queried if the police have evidence of speeding which would be required by the Roads Department.
4 Reports
4.1 Police Report (taken first) (PK)
Attached as Appendix I
Vandalism - keying of several vehicles has been reported (Douglas Terrace). If anyone has information there is a police reference number. Police to check CCTV.
ACTION PK to send AF document with do's and don'ts of CCTV. To be on amended police report.
4.2 School Report (MH)
Attached as Appendix II
There was a discussion regarding the options for expanding the school. There is £400K for this financial year. JCP advised that there is Government funding for new builds. The CC expressed concern that a decision will already have been made before consulting the community.
AF should they not talk to CC and Parent Council before making a decision?
JCP - options go to elected representatives - these can then be put to the community. The £400K would be for design work - how big the school needs to be, where it might be sited, need architects etc. involved.
DC the initial school plans from some time ago (unsatisfactory with an inappropriate wall etc.) came from a developer who had to say how they would expand the school as part of the housing development plan.
MN asked how we as a community can keep up to date with developments. JCP advised that the headteacher will be getting updates, it is important to keep in touch with him. There was a discussion regarding the summer months when the CC is on break (July and August) and the school is on holiday.
4.3 Planning Report (SN)
Attached as Appendix III.
Nothing much to report. There has been one application for a deposit return scheme for the Co-op. This is for the bottle/can recycling scheme.
A formal planning application for the Earlsburn windfarm extension has been submitted to the Scottish Government. Information on the application is available in Cambusbarron library.
There is a Dummarnock presentation at the community centre on 18 March. We could invite them to attend the end of the next CC meeting.
ACTION SN to look at the application and report back. However it was noted that comments have to be in by 22 March. Persimmon Homes have put in an application for residential development in Plean for up to 500 units. This is outside our area. JCP advised that this was already in the development plan.
4.4 Treasurer's Report (MN)
4.4.1 Attached as Appendix IV
4.4.2 Reimbursement for storage units, Oscar's voucher purchased.
Available funds - £2645.86
Councillors were reminded to submit any expense receipts to MN.
AF queried WWI exhibit - what is happening with the £315 remaining, this should be spent, perhaps on a bench. ACTION MN.
4.5 Greener Cambusbarron (AF)
On hold until season starts.
4.6 CCDT (AF)
Attached as Appendix V
A meeting was held on 20 March. One of the directors had been behaving in an inappropriate manner in person and on social media and was asked to step down. There was a demonstration in support of this person which was intimidating to people attending the meeting. He agreed that he had done what he was accused of and left the meeting. The board then voted to remove him. He has requested a public meeting - this cannot be held until the beginning of May. There have been more negative messages posted on Facebook. The ex-CCDT director appears to wish to sack the existing board and take over himself.
Concerns were expressed about the assets managed by the CCDT.
5. Main agenda
5.1 Vandalism across from the school. This was discussed in the police report, see item 4.2.
6 Correspondence
6.1 Community Council elections. AF has circulated an email regarding this. ACTION AF to circulate timetable ACTION ALL councillors must register interest in continuing to stand.
6.2 Virgin media expansion - an email circulated prior to the meeting.
6.3 SEPA opinion survey - MN pointed out there was only one response available so someone would have to be nominated to do this on behalf of the CC.
6.4 Earlsburn extension - covered in item 4.3 Planning
6.5 Dummarnock windfarm - covered in item 4.3 Planning
Draft minutes CBCC Ordinary meeting 153 held 21 March 2023
6.6 Stirling Council pre engagement survey - an email was circulated prior to the meeting.
6.7 Virgin Media network extension - an email was circulated prior to the meeting.
7 AOCB
7.1 Local place plan - JCP enquired about this. Any constituted community group can produce one of these and collaborate with other groups; i.e. what is wanted in the community in the way of housing, facilities, etc. Local development plan new one in 2027. Guidelines will be circulated. (sent to AF). There may be training available for this.
DC - it could draw on CCDTs existing action plan for the village.
8 Date of next meeting
The next meeting will be held on Tuesday 18 April at 7pm (this may be in the activities room) at the community centre.
The meeting closed at 9pm.
10. ACTIONS 2.1 Website funding application AF/MN
3.6 Cabinet maker details RB
4.1 Amended police report to include CCTV information PK
4.3 Planning application SN
4.4.2 WWI exhibit money MN
6.1 Community Council elections circulate timetable AF
Councillors to register interest in standing ALL
Appendix II School Report
Playground developments
• Playground Charter - referring to the United Nations Children’s Rights Charter our school has participated in workshops, through our House Meetings, to create a Playground Charter. This Charter illustrates what experiences and behaviours we want to see our children demonstrating in the playground. It also covers what children can expect from the adults who support them at break and lunchtimes. Our P6 Leaders of Learning have gathered the suggestions from our House Meetings and will, by the end of next week, have created our Playground Charter to share with our school community.
• Building on this we are inviting Steve from Learning Through Landscapes back into school on Monday 24th April to continue his work with us. Steve will collaborate with children, staff and any willing parents and carers to create a roadmap for how we can best use our school grounds and resources moving forwards.
• Mr Brown and Mrs Cook are working with a group of learners in our Digital Leaders team. This team has been tasked with reviewing how we access and use digital technology in our learning and to support a consistent approach to developing digital skills, including online safety, from P1 - P7. As part of this the Team will be working towards achieving our Digital Schools Award this year and are making good progress.
• Sharing the Learning STEM session was well attended. We are currently gathering feedback from parents / carers. Once gathered we will share with the school community and consider any lessons learned. This will also help to inform what these ‘sharing the learning’ sessions look like in our 2023-23 academic year.
• We have created a 2nd Nurture room for children in P4-P7. The nurture room for our P1-p3 children is in high demand. These spaces are calm environments that support children to co-regulate with an adult and help them to get to a place where they are ready to learn. The 2nd Nurture room has been made possible by a donation being provided from the Parent Council
School Build Update An ‘Options Appraisal’ is underway to consider a range of different possibilities. Possible options have been identified. The next part of the Options Appraisal is that several independent contractors are being asked to look at the buildability of each option.
Stirling council Infrastructure and Education teams use the information gathered from the Optional Appraisal to inform a business case that is then presented to the Stirling Futures Board (SFB). The SFB then review and either sign off on the business case (and assign Capital Funding (e.g. money) to progress this project to the next stage or request additional information. At this point, with the information re buildability and costs, the board can progress preferred options to elected members. The timing of this will be confirmed for taking the project through governance and approvals in due course now that capital funding has been allocated. Elected members consider the business case for approval. At the budget setting meeting on 2nd March 2023, the elected members allocated a capital budget of £413,783 for 2023/24 and indicative future year budget allocations would be made in higher amounts. This initial budget agreed shows their commitment to the project and will allow design to be progressed. There will be full community involvement during the design process - capturing the views and wishes of staff, pupils, parents and community members. This would involve a process of community workshops and design workshops, looking initially at what the strategic vision and objectives are, then seeking input on layout and design of the build and externals In short - this coming financial year the project will be fully scoped and then whatever design is finally agreed on this would progress with the school and the community at the heart of decision making.
Based on most recent info from the housing developer in terms of build plans which indicate the date that we will need some mitigation in place is Aug 25 to accommodate the extended school roll