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Approved minutes of Cambusbarron Community Council Ordinary meeting 155 held Tuesday 19 September 2023 at 7pm at the Community Centre
Members, office bearers and residents
Ann Finlayson, Chair, AF Shaun Nesbitt, Planning, SN Jennifer McLeod, JM Dawn-Marie Todd, DMT Jennifer Haggerty, Secretary, JH Richard Blore, RB
Lynda Simpson, LS Neil Benny, elected representative Helen Bang, minute clerk, HB
Not in attendance at this meeting
Melissa Nelson, Treasurer, MN
1 Introductions and welcome
1.1 The Chair welcomed everyone to the meeting. Apologies were received from Melissa Nelson, Mark Hill and David Ross.
1.2 Conflicts of interest were declared:
Ann Finlayson– CCDT Board, Walled Garden and Management Group,
Melissa Nelson – CCDT, Walled garden
Richard Blore –Management Group
Lynda Simpson - director/employee
Jennifer Haggerty - director, CVN
Dawn-Marie Todd - Events Group
1.3 The minutes of the April 2023 meeting were approved - proposed AF, seconded SN. ACTION HB send to AF for Stirling Council.
1.4 A brief inaugural meeting was held in June to re-establish the Community Council.
2. Matters arising
2.1 Joint website - MN
A funding application had been submitted prior to the elections and had been put on hold pending the outcome of this. A Community Pride funding application is being resubmitted.
2.2 Burnside Orchard - RB
Ongoing. The ditch has been cleared.
Money was received from Stirling Council for the orchard. This is to be shared with the CCDT.
2.3 Benches Touch Road benches - RB
Two benches are to be installed. One bench is complete.
2.4 Rovers Park improvements - RB
Work has been ongoing on this. It should be finished by the end of the week.
2.5 Playpark improvements - AF
We were allocated £35K from the Council, but we did not find out about this until almost the end of the financial year. The Council are now ordering gym equipment and replacing some damaged equipment. An email was received r egarding this on 12 September 2023.
2.6 Quarry Road
Ongoing.
2.7 Fleming Trust bookcase – AF
Ongoing.
2.8 Who owns the land around the entrance to football park
Councillor Jen Preston had been taking this forward.
Officers were going to get in touch but have said because of GDPR they can't provide information. The land was originally Council land, sold to the developer, Hayford Mill (Hayford Village Investments), but no one now accepts liability for it. ACTION NB
2.9 Rovers park bridge safety concerns - AF
Concerns were again expressed regarding the safety of the bridge.
2.10 Reinstatement of Quarry land
Patersons are not taking anything forward for at least three months. It was agreed to keep an eye on developments, if any.
2.11 Wallace Place anti-social behaviour
This has reduced recently but there are ongoing issues with household rubbish in a resident's garden. The Council have been asked to uplift this.
2.12 Garages in Thomson Place - AF
The Council have been asked to demolish dangerous garages.
2.13 Drummarnock windfarm - SN
The developers intend to submit their planning application in the autumn. It was agreed to invite representatives to the October or November meeting. ACTION SN
2.14 Forum 5
Paperwork has been circulated. If anyone is interested in attending it is useful to find out what is happening with other community councils.
3 Reports
3.1 Police Report – attached as Appendix I
Please note this report covers three months as the CC was on holiday. Police were not able to attend this meeting. It was agreed that the information provided is too vague to be useful to the CC.
3.2 School Report - attached as Appendix II
3.2.1 School build - the capital strategy was agreed last week. Refreshing the school estate plan will start conversations for the Cambusbarron area. This will happen during the next financial year. The School Parent Council will be informed initially as this is part of the legal requirements and the CC following this.
3.2.2 There was a discussion regarding the breakfast club - see Appendix II. If anyone knows a local person or business interested in running this, please get in touch.
3.3 Planning Report - SN
There is nothing in the current applications that impacts the community.
3.4 Treasurer’s Report - attached as Appendix III
The Treasurer was unable to attend this meeting and provided this update: 3.4.1 This is the first report since April 2023 due to the community council being unsuccessful with candidates. After re-elections in May a new committee formed, so the June meeting was just an initial where no reports were due. We had a donation from the church for greener Cambusbarron that has gone i nto sums, held in trust. A payment to William Johnson for the hanging baskets, a reimbursement to Derek McAllister out of green and Cambusbarron for a part for the water Bowser. A payment made out of the Micro Grant to the toddlers for a summer activity at the end of June When we were not successful in our elections, we had already instructed Derek from a website. The work he had carried out up to date in July with an amount of £105 which has come out of our administration. As the Grant from Stirling council unfortunately had to send back. The 4 cheque payments were made to the community center for our hall hire fee, all that we claim back at the end of the financial year. As we move forward in our financial year and are keen to continue with internet payments. Funds Available to C/C are £2085.57. We have been awarded £688.45 for our administration grant, 2023/2024 at present this has not been credited to our account so will be added in October report.
3.5 Greener Cambusbarron
3.5.1 It was agreed that the summer displays have been excellent. Thanks to all concerned.
3.5.2 There will be a meeting regarding plans for Christmas in Cambusbarron.
3.6 CCDT
3.6.1 The new board is in place. Seven members were elected. The AGM has been held. There are still 5 vacancies - people can be co-opted if necessary.
3.6.2 Replanting has begun to replace the trees which had to be felled for safety reasons. Chainsaw wood carvings have been created in the woodland during August. More are scheduled.
3.6.3 New sequoias are also being planted.
3.6.4 Information signs are being put up. Planning permission is apparently required for these and for widening of the path to be used by bicycles. There was a discussion about the charge for the planning permission for the signs as this is community land. It is not clear if the charge is £300 in total or per noticeboard. ACTION NB to speak to head of planning.
3.6.5 The path between the school and Seven Sisters - the CC wants an upgrade to this path -they are doing a topographical study on this.
3.6.6 Hallam have taken over a piece of land from the CC. The CC paid £12K to upgrade it but Hallam took it and returned it to the Council who say they are too busy and will have to outsource it - the CC want to get their lease restored.
4 Main agenda
4.1 Confirm dates for the next year:
It was agreed to continue meeting on the third Tuesday of each month except December, July and August. ACTION AF to notify Stephen Bly.
4.2 Local place plan
https://www.stirling.gov.uk/planning-and-building/planning/development-planning/developing-our-next-stirling-local-development-plan/
4.2.1 The link above was circulated prior to the meeting and all members and residents were urged to contribute to this.
4.2.2 There was a discussion regarding raised crossings. There are issues with speeding in the village, especially at night. There has been no update on the location of the second crossing. ACTION NB
5 Correspondence
5.1 There was no relevant correspondence.
6 Reinstatement of Forum 5
6.1 Anyone interested is invited to attend the meetings.
7. AOCB
7.1 Thanks were expressed to previous CC members Cathie Graham and Douglas Campbell for their service over many years.
7.2 Newsletter - Douglas has kindly agreed to edit a community newsletter four times a year.
8. Date of next meeting
8.1 This was confirmed as Tuesday 17 October at 7pm at the Community Centre.
8.2 The meeting closed at 9pm
ACTIONS
1.3 Approved April minutes to AF for Stirling Council HB
2.8 Ownership of land entrance to football park NB
3.6.4 Cost of planning permission for information boards NB
4.2 Confirmation of meeting dates to Stephen Bly AF
4.2.1 Update on location of second crossing NB
Appendix I
Police Report
Name of
Community Council Cambusbarron Community Council meeting 19/09/2023
Our priorities in the Cambusbarron area continue to be Anti-Social Behaviour, Drug Misuse/Drug Dealing, Road Safety and Community Engagement and Reassurance. Our activity over the crime report period has been focussed towards these priorities.
Crime reports Crime Reports for Cambusbarron area between 20/06/2023 – 18/09/2023. Detected cases: 6 For crimes of assault, vandalism, communications, theft by housebreaking and threatening and abusive behaviour. Undetected: 8 For crimes of vandalism, theft by housebreaking, sexual offence, extortion and threatening and abusive behaviour. From the 8 noted 2 have been completed as no further lines of enquiry and 6 remain under investigation.
Total Crime Reports: 14 There were 113 calls made to Police for the Cambusbarron area over the stated period. The calls relate to a number of incidents including anti-social behaviour, theft, domestic matters, road traffic matters, vulnerable/missing persons and neighbour disputes and parking issues. Should residents have any concerns about speed on any roads within the village then please let us know. Previous areas reported to us include the Mill Road junction. An anonymous contact us form was received on 16/09/2023 regarding youths and antisocial behaviour at Cambusbarron Primary School. When Officers have attended there was no trace of any youths and no damage noted. The Primary School has been and remains on the weekend policing plan for regular patrols to ensure this type of incident does not happen.
Other Incidents of note/relevant Community Council information DRUGS Efforts are always being made to obtain intelligence in relation to substance misuse and drug dealing in the Cambusbarron area.
Any information regarding substance misuse and drug dealing is welcomed, and can be reported to Police Scotland via Tel: 101, to Crime stoppers, or directly to the Community Officers via: StirlingWestCPT@scotland.pnn.police.uk Your information/name will never be disclosed.
Feedback from meeting Please e-mail any feedback/questions to PCs Spike and Goldie: StirlingWestCPT@scotland.pnn.police.uk
Appendix II School Report
School Report for Community Council - 19th Sept 2023.
Request for Breakfast Club / After school club
In discussion with our Parent Council I recognise the appetite for a breakfast club / after school club at Cambusbarron Primary school as this has been missed since the closure of the only local provider.
Schools that have either breakfast clubs or after school clubs have them set these up in 1 of 2 ways.
The first way applies to schools in areas of deprivation where they use specific funding from the Pupil Equity Fund provided by the Scot Gov. These are schools where the amount of PEF is considerable (over 75K). From this funding the school can employ staff to run these clubs.
For Cambusbarron Primary we are in receipt of 23K which, after careful analysis of our data (looking at the specific children in receipt of Pupil Equity Fund) we allocate to support the greatest need. In our case the data tells us that this is needed to raise attainment in writing, reading and numeracy for these children. In addition to this we are supporting attendance and punctuality and their social and emotional wellbeing . When you break that down it means there are in school initiatives, driven by an SLA employed using PEF funding, that supports these children. We also keep back a small amount to support with cost of the school day expenses e.g. clothing, trips.
The 2nd way to set up a breakfast club or after school club is where it is managed by parents / carers. An example of this is Allan’s Primary who have recently established this after their local provision closed. These parents secured national funding and worked in consultation with Stirling Council to set up a charitable company to run these clubs. The school’s involvement was limited to operational discussions and providing facilities once up and running. The Allan’s Primary Parent Council would be happy to be contacted by our Parent Council if this is an option we school families would like to pursue.
School Priorities 23-24:
The main school priorities are to continue to build on progress made last session in these areas;
• Continuing to build on developing Pupil Voice in a meaningful way ensuring children have ownership of their learning and school improvements
• Launching and embedding our refreshed school vision, values and aims
• Further develop and embed a consistent approach to the teaching of writing at Cambusbarron Primary
• Further develop and embed a consistent approach to the teaching of reading at Cambusbarron Primary
• Development of Play Based Learning in the early Years
• Development of our approach to the Teaching of Languages at Cambusbarron Primary
School Build /Extension Update;
The officers’ option appraisal was completed by the end of June. This along with other major education projects was due to be considered, within the context of the full capital programme, as part of a workshop with senior officers before going to Stirling Futures Board and then Children and Young People Committee. Unfortunately this workshop has been postponed twice, it is now scheduled to take place on 12th October.
Appendix III Treasurer's Report
Cambusbarron Community Council Main Account Of this the sum hheelldd iinn trust are
28/03/2023 Opening Balance £11,652.53
05/05/2023 Internet Payment Helen Bang Min -£50.00
07/06/2023 Donation church Greener Camb £50.00
04/07/2023 Rem/brust DM Greener Camb -£70.17
04/07/2023 W/J Baskets Greener Camb -£1,297.99
10/07/2023 Micro Grant Toddlers -£470.25
11/07/2023 Web page fee Admin/funds -£105.00
11/07/2023 Keegan&Penny Insurance -£32.29
24/07/2023 CHQ 010714 Hall fee -£25.70 Newsletter £265.00
24/07/2023 CHQ 010716 Hall fee -£29.96 WWW1 Exhib £315.00
24/07/2023 CHQ 010715 Hall fee -£25.34 Quarry/Fpaths £442.61
24/07/2023 CHQ 010713 Hall fee -£28.91 Greener Cambs £1,792.87
Elephant I T Sky £280.00
Touch K/BSeats £60.00
Micro Grants £2,226.75
Covid-19 S/C £289.36
Covid-19 W/F £80.96
King GV P/Bench £1,480.00
Trolleys £19.02
Christmas in
Cambusbarron £131.78
£9,566.92 £7,481.35
Funds Available to C/C
£2,085.57