Minutes of AGM
Monday 13th June 2024
Final
Members Present: - Julie Hutchison; Grace Edmonds; John Gray; Kate
Ramsden; Pamela Lee; Andrew Thompson ; Ian Boardley; Rob Davies
Apologies: Eleanor Balfour
In attendance: Councillor Paul Henke; Margaret Vass SCDT+ 10 residents
(SC = Stirling Council. CC = Community Council. CDT= Community
Development Trust * Denotes an action)
- Welcome from the Chair and any apologies
JH opened the meeting, welcoming those present.
- Minutes of last AGM
There was no AGM last year due to CC elections.
- Reports from Office Bearers
- a) Chairperson’s Report: Julie Hutchison
JH thanked the members of the CC for their work throughout the year. She also
thanked the 29 residents who deliver the BVB and Chris Edmonds for compiling
- She thanked KE for her work organising the accounts following Evelyn’s death
last year.
Since Covid we have only produced the BVB every two months, and this will
continue unless we have enough information to go back to every month. WE still
have plenty of money in the BVB account. It was produced on white paper this
month and we plan to continue with that. The printer has warned us that there
will be a slight increase in cost from September.
Following the elections in 2023 we had 8 CC members, plus Ian Boardley and
Eleanor Balfour who were co-opted in September and subsequently elected as
full members, bringing our number to 10. We were sorry to hear from JH that
Graham Kemsley has decided to resign for personal reasons and the members
present regretfully accepted his resignation. We now have 9 members and 2
vacancies.
In June 2023 we discussed where we should hold our meetings as SC wanted us
to use the school which they insist is free. The VC is much better suited to our
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needs as it has internet access enabling us to hold hybrid meetings so we agreed
to pay for this from CC funds.
In September we started working on the Local Place Plan and this is ongoing.
We sent out a questionnaire to residents but only 16% or residents completed it.
We will take this forward later in the year. JH thanked MV for producing a working
document to start off our work on the Plan.
Two representatives from Greens came to speak to us in September. They
listened to our concerns and insisted that they would adapt their stock to what
residents want. Nothing seems to have changed so we will invite them back in
September. They did agree to fit the defibrillator to the outside wall and this has
been done.
We haven’t had too many controversial planning applications this year. There are
two on the Green belt which are awaiting appeal. The good news was that the
proposed development by Gladman was denied by the Court of Session.
We were saddened to hear of the death of Angus Graham in November.
At Christmas we held our usual Christmas Tree switch on, with the tree once
again being supplied by Duff Trees and the Campsie Crooners providing the
entertainment. The year we will hold the event on December 5th. The Wee Spuds
group decorated some of the flower tubs with Christmas lights and hope to do so
again this year.
In January DR McLean came to speak to us about the removal of the District
Nurses from our practice.
We have conversed with the Roads Department on several issue, especially the
closure of Campsie Road. When EDC closed the other end of the road residents
in the middle were trapped. The Cuilt Road has been closed on several
occasions.
We have been following up on the issue of which hospitals residents are able to
use. We have a letter saying that the agreement that we can use Greater
Glasgow and Clyde is still in place at top level but this does not appear to have
been passed down to the grass roots.
- b) Secretary’s Report: Grace Edmonds
My main task as secretary is to prepare the agenda for meetings and take the
minutes. I circulate the papers for meetings two weeks prior to the meeting and
send adopted minutes to Stirling Council. I also prepare the Meetings Schedule
to be agreed at the AGM and circulate this to CC members.
I ensure that the agenda for each meeting and the minutes of the previous one
are posted on the village notice boards. I am responsible for booking the Village
Club for CC meetings and I also collect the audio/visual equipment prior to each
meeting and return it afterwards.
In addition to my duties as secretary I am the CC representative on the Village
Club committee. In conjunction with Julie, I edit the BVB.
- c) Treasurer’s Report: Pamela Lee
These accounts take us from 1st April 2023 to March 31st 2024.
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The accounts were submitted to Kate Baxter for approval and returned in a
different format which was confusing for PL.
Opening Balance from 2 accounts - £4199.89
Income
SC Admin. Grant - £480.00.00
Equipment hire - £50.00
Sponsorship for BVB - £270.00
Donation from residents - £183.00
Bank interest - £11.00
£994
Expenditure
Venue hire - £300
Website expenses - £132.00
Subscription to ICO - £35.00
Scotways subscription - £25.00
Lady Haig Wreath - £38.00
Donation - £50.00
Christmas light switch on - £173
£753
Current Account Closing balance 31st March 2024 £4441
Now amalgamated into 0ne account
The accounts were accepted by CC members present and will be sent to SC.
JH thanked PL for her work as Treasurer.
The meeting was handed over to Councillor Henke to oversee the election of the
Office Bearers.
- Election of Office Bearers
Office bearers for the following year were elected as follows:
Proposed by Seconded by
Chairperson JH GE JG
Vice Chair KR JH PL
Secretary GE IB JG
Treasurer PL RD JH
Planning and Licensing JG KR RB
- Allocation of Other Responsibilities (approved by all)
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Roads RD
Environment AT
Health EB
BVB GE
- Planning Group Membership
JG will lead this and call on any others as needed.
- SCC representatives on other groups within the village
Community Development Trust JH and AT
Village Club GE and KR
Mugdock Management Committee JH and IB
- Cheque Signatories
Currently PL JH and GE.
- Meeting Schedule 20248/25
This had been circulated to all members prior to the meeting. It was agreed by
all.
- Date of next meeting – Monday 9th June 2025