Find out how Stirling Council uses personal data by checking the Council’s website at the following address:
https://www.stirling.gov.uk/privacy-statement/
Our website contains a Register of Data Processing which lists all the different ways
in which the Council uses personal data.
This Privacy Notice provides more information about just one of those processes.
The Council has a Data Protection Officer to make sure it is complying with data protection laws.
They can be contacted at:
Data Protection Officer
Stirling Council
Old Viewforth
14-20 Pitt Terrace
Stirling
FK8 2ET
Email: dataprotection@stirling.gov.uk
Telephone: 01786 404040
Personal data is share to allow for student to be matched to site-based educational placements participating in professional education programmes, ensuring that placements are secured and concluded along national conventions.
To allow correspondence relating to students’ progress during placement. Details of progress while on placement are shared between Higher Education Institution (HEI) to Local Authority/School.
Professional practice is an essential component of a professional qualification and there is a requirement to share students’ personal information in order for students to achieve their aimed award.
Personal data shared by the HEI will include;
Special category data may include;
Limited health information (e.g. relating to particular conditions) may need to be shared in order to make appropriate arrangements for the student on placement, to deal with personal circumstances which affect the student’s progress on placement, or to support wellbeing.
UK GDPR Article 6(1)(b) - processing is necessary for the performance of a contract to which the data subject is party.
UK GDPR Article 9(2)(g) - processing is necessary for reasons of substantial public interest, and Data Protection Act 2018, Schedule 1, Para 6 – processing is necessary for the exercise of a function conferred by an enactment or rule of law (in this case, Education (Scotland) Act 1980, Section 21 Management of denominational schools).
Article 9 2(b) - processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law.
Higher Education Institution (HEI).
Held in electronic format within the Council network drive and on Microsoft Teams.
Personal information will not be retained beyond the end of the academic year.
You have the following rights under data protection laws. If you have a request under any of these rights, you can make a subject access request.
You have the right to request a copy of the personal information that we hold about you. This is known as a subject access request and is free of charge. We must respond within one month, although this can be extended to three months if the information is complex.
We want to make sure that your personal information is accurate, complete and up to date. Therefore you may ask us to correct any personal information about you that you believe does not meet these standards.
You have the right to ask us to delete personal information about you where:
You have the right at any time to tell us to stop using your personal information for direct marketing purposes, profiling or research purposes.
In some cases, you may ask us to restrict how we use your personal information. This right might apply, for example, where we are checking the accuracy of personal information that we hold about you or we are assessing the objection you have made to our use of your information.
This right might also apply if we no longer have a basis for using your personal information - but you don't want us to delete the data. Where this right is realistically applied will mean that we may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.
Where we use your personal information with your consent, you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given.
If we are processing your personal information with your consent or as part of a contract with you, and it is held in an accessible and machine-readable format, you have a right to ask us to transmit it to another organisation. This is known as the right to data portability.
We make some use of automated decision-making processes but very little use of profiling. Where these techniques are used, this will be explained in the specific privacy statements relating to those functions, together with a description of the reason involved in any automated decision-making.
If you want to complain about or comment on how we have processed your personal information, you should email dataprotection@stirling.gov.uk
If you are still unhappy with how the council handled your complaint, you can contact the UK Information Commissioner's Office at:
The Information Commissioner,
Wycliffe House,
Water Lane,
Wilmslow,
Cheshire SK9 5AF
Phone: 0303 123 1113
You can find further information on the Information Commissioners Office website.